Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
Full-Time | Remote | U. S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.
You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
What You’ll Own
Tenant & Leasing Coordination Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
Process leases, renewals, applications, and tenant onboarding documentation Send rent, renewal, and compliance reminders
Maintain accurate tenant files and signed documentation
Support property listings across Zillow, , MLS, and similar platforms Property Management Systems Maintain accurate records in Yardi, App Folio, Buildium, or similar platforms Track rent collections, delinquencies, occupancy, vacancies, and late fees
Maintain rent rolls, occupancy trackers, and operational reports
Keep tenant and property records accurate and up to date Maintenance & Vendor Coordination Create and assign maintenance work orders
Coordinate scheduling between tenants and vendors
Track maintenance requests through completion
Follow up proactively on outstanding issues




Verify vendor invoices against completed work Owner Reporting & Operations Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
Provide visibility into rent collections, leasing activity, and open maintenance issues
Ensure reporting is accurate and delivered on time Documentation & Compliance Maintain organized, audit-ready property documentation
Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations Ensure applications, inspections, agreements, and tenant records are properly maintained Requirements 2+ years of experience in property management, leasing coordination, real estate operations, or property administration
Hands-on experience with Yardi, App Folio, Buildium, or similar property management software Experience with leasing documentation and tenant communication
Understanding of rent collection and maintenance workflows
Strong Microsoft Office and Google Workspace skills
Excellent written and verbal English communication
Strong organization, attention to detail, and follow-through
Comfortable working remotely during U. S. business hours Nice to Have Experience supporting portfolios of 100+ units Residential, commercial,



or mixed-use property experience
Multi-state property management exposure
Familiarity with Docu Sign or Dotloop Experience with security deposits, owner statements, trust accounting, or property accounting workflows What Success Looks Like Tenant inquiries and maintenance requests are handled promptly
Leases and property documentation remain accurate and organized
Rent, occupancy, and delinquency records stay current
Maintenance work orders move efficiently from request to completion
Owners receive timely, reliable updates
No important follow-ups or operational details fall through the cracks Why Join Fully remote opportunity
Hands-on ownership across property operations
Exposure to leasing, tenant relations, maintenance, reporting, and compliance Direct impact on tenant experience and portfolio performance
Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles Interview Process Initial Application Review
Spark Hire Intro Video
Interview with Pavago Recruiter
Client Interview
Offer & Onboarding Apply Now
If you have experience in property management or real estate operations, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.
#Real Estate Operations #Property Management #Leasing Coordinator #App Folio #Yardi #Buildium #Real Estate Jobs #Property Management Jobs #Remote Jobs #J-18808-Ljbffr

📌 Remote Real Estate Operations & Leasing Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México