About the Role

We are seeking an Administrative Assistant to provide comprehensive administrative support and coordinate key site operations. In this role, you will oversee administrative processes, manage budgets and vendor activities, support facilities and employee engagement initiatives, and serve as a trusted partner to site leadership. You will play a critical role in ensuring efficient operations, effective communication, and a positive employee experience while driving continuous improvement initiatives across the site.

Key Responsibilities

As an Administrative Assistant, you'll be responsible for:

- Support cross-functional projects (OPEX Department) sponsored by the Plant Manager.
- Develop and track project plans, KPIs and governance mechanisms.
- Monitor execution and coordinate follow-up on Staff Meeting actions and commitments.
- Consolidate key business information for Staff Meetings, business reviews and executive presentations.
- Identify and escalate risks, dependencies and priorities requiring Plant Manager attention.
- Support the Plant Manager's governance routines, meeting cadence and priority management.
- Manage administrative processes including purchase orders, vendor onboarding, supplier payments and related documentation.
- Monitor site expenses, support budget preparation, and track budget performance against targets.
- Drive efficiency and continuous improvement projects to enhance administrative processes and site operations.




- Build strong relationships with site leadership and provide direct support to directors and senior stakeholders.

Requirements

We are looking for people who are proactive, organized, customer-focused, and capable of managing multiple priorities in a dynamic environment. If this is you, get in touch.

As a minimum you must have:

- Bachelor's degree or equivalent combination of education and experience.
- Less than 3 years of relevant experience in administrative services, office management, operations support, or similar functions.
- Experience managing administrative processes, including purchase orders, supplier management, and vendor payments.
- Experience with budget tracking, expense management, and budget planning activities.
- Strong communication and interpersonal skills with experience interacting directly with senior leaders and directors.
- Experience managing reports, records, and operational metrics.
- Proficiency in Microsoft Office applications, including advanced Excel skills.
- Intermediate to advanced English proficiency.
- Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.

Benefits

We offer a competitive total rewards package that may include other benefits and well-being programs. Offerings vary by role and location and are designed to support employees' health, security, and success.

📌 Administrative Assistant (Santa Catarina)
🏢 Carrier
📍 Santa Catarina