We are seeking an experienced and proactive Property Management Operations & Accounting Specialist to oversee day-to-day operations, financial administration, and administrative processes for a growing property management company.

This position combines property management expertise, accounting knowledge, and operational coordination. The ideal candidate will have a strong understanding of property management financial operations, experience working with property management software, and the ability to independently manage administrative and operational responsibilities.

The successful candidate will also play an important role in improving internal workflows, documenting procedures, and implementing organized systems that support the company's continued growth.

Key Responsibilities

Property Management & Operations

- Oversee day-to-day property management and administrative operations.
- Coordinate maintenance requests and communicate with tenants, property owners, and vendors.
- Handle leasing inquiries, tenant communications, and other property management-related responsibilities.
- Support lease renewals, new property onboarding, and property management agreements.
- Prepare lease agreements, disclosures, addenda, and other documentation using DocuSign.
- Ensure property records, contracts, and administrative documents are accurate and properly organized.

Accounting & Financial Administration

- Maintain accurate financial records and oversee daily financial transactions.
- Perform bank reconciliations and investigate financial discrepancies.
- Manage payment administration, accounts payable, accounts receivable, and vendor payments.
- Maintain and review property ledgers to ensure accurate financial records.
- Monitor financial transactions, outstanding balances, and payment activity.
- Assist with financial reporting and ensure accounting information is accurate and up to date.





Business Process Improvement & Documentation

- Evaluate existing business processes and identify opportunities for improvement.
- Develop, optimize, and document workflows and standard operating procedures (SOPs).
- Help implement business process initiatives that improve efficiency and organization.
- Identify opportunities to leverage technology and software to streamline operations.
- Organize company processes, procedures, and internal documentation using Notion.
- Support the implementation of systems that improve operational efficiency as the company grows.

Administrative Support

- Handle general office administration, including filing, preparing reports and presentations, and organizing meetings.
- Process, track, and maintain administrative documents.
- Manage office supplies and assist with other operational tasks as needed.
- Provide general administrative and operational support to management.

Candidate Requirements
- 3+ years of experience in the property management industry , preferably supporting U.S.-based property management companies.
- Strong accounting knowledge, including bank reconciliations, financial transactions, payment administration, and ledger management.
- Experience with property management software such as Rent Manager (preferred), AppFolio, Buildium, Yardi, or comparable platforms.
- Familiarity with accounting software and financial reporting.
- Experience preparing lease agreements, managing renewals, and handling property onboarding documentation.




- Strong verbal and written communication skills in both English and Spanish.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to work independently, take initiative, and manage multiple responsibilities without extensive supervision.
- Experience documenting workflows, improving business processes, and implementing operational procedures.
- Strong attention to detail and the ability to handle financial and administrative information accurately.

Preferred Qualifications

- Previous experience using Rent Manager.
- Experience with QuickBooks or similar accounting platforms.
- Familiarity with DocuSign and Notion.
- Experience supporting business operations and process improvement initiatives within a growing property management company.

Ideal Candidate The adecuado candidate is a detail-oriented, financially knowledgeable, and resourceful professional who understands the operational demands of property management. They should be comfortable balancing accounting responsibilities with tenant communication, administrative coordination, and process improvement. We are looking for someone who takes ownership of their responsibilities, anticipates operational needs, and can help establish efficient systems and procedures as the business continues to grow.

Compensation: $12–$15 USD per hour, depending on experience

Schedule: Monday–Friday, 9:00 AM–5:00 PM Pacific Time (PST)

Language Requirements: Spanish and English

BetterWho is proud to partner with PM University (PMU) to support ongoing learning in the Property Management industry. If you're interested in expanding your knowledge through certification, you can explore PMU's programs here: https://pmuniversity.com/course/the-skills-us-property-management-companies-actually-look-for-in-remote-team-members

📌 Remote Property Management & Accounting Specialist (México)
🏢 RTM Connect by BetterWho
📍 México