About the Job We are seeking an exceptional, senior-level Executive Assistant / Business Operations Coordinator to provide direct support to the owner of a U. S.-based professional services business. This is a full-time offshore position aligned with U. S. Central Time business hours. The role is designed for a highly capable business professional who can take significant responsibilities off the owner's plate, operate independently, anticipate needs, and develop into a trusted right-hand partner. This is not a traditional or entry-level Virtual Assistant role. We are looking for someone with strong business judgment, professionalism, initiative, communication skills, and the ability to manage responsibilities with minimal oversight.
Responsibilities Manage the executive's calendar, appointments, meetings, and scheduling. Manage and organize email correspondence, follow-ups, and priorities. Coordinate client scheduling, communications, and follow-up activities. Draft, edit, and prepare professional emails, documents, presentations, and other business communications. Track projects,



action items, deadlines, and outstanding requests to ensure timely completion. Coordinate with clients, vendors, outside professionals, and other business stakeholders on behalf of the executive. Maintain organized records, workflows, and business documentation. Assist with Microsoft 365, CRM, and other business systems and platforms. Support administrative and operational processes across the business. Conduct research, gather information, and prepare summaries or materials as needed. Identify and follow up on outstanding items without requiring constant direction. Anticipate the executive's needs and proactively address issues before they become problems. Take ownership of assigned tasks and projects from start to completion. Handle confidential and sensitive business information with a high degree of discretion and integrity. Qualifications 5+ years of professional experience in execut

📌 Executive operations coordinator (Ciudad de México)
🏢 1840
📍 Ciudad de México