Description

Position Overview
The Administrative Support Specialist provides comprehensive administrative, procurement, vendor management, and operational logistics support to the Site Leaders across three delivery sites: Guadalajara, Mexico; Costa Rica; and Guatemala .
Based in Guadalajara, this role serves as a key administrative support partner, ensuring seamless coordination of vendors, purchase orders, site activities, client visits, and other business requirements across the three locations.
The position will allocate approximately 50% of its time supporting the Guadalajara Site Leader, 30% supporting the Costa Rica Site Leader, and 20% supporting the Guatemala Site Leader .
Key Responsibilities
Procurement & Vendor Coordination
Create and manage purchase orders (POs) for site and operational requirements.
Request, collect, and compare vendor quotations to support cost-effective purchasing decisions.
Coordinate with vendors to obtain pricing, confirm services, manage delivery timelines, and resolve issues.
Coordinate with internal procurement, finance, and other stakeholders to ensure timely processing of purchase orders and invoices.
Maintain accurate records of quotations, purchase orders, vendor information, and related documentation.
Support vendor onboarding and ongoing vendor management activities as required.
Client Visit & Executive Logistics
Coordinate end-to-end logistics for client and executive visits across the three sites.
Arrange transportation, meals, beverages, snacks, meeting rooms, and other hospitality requirements.
Coordinate with hotels, transportation providers, catering companies, restaurants, and other external suppliers.
Develop detailed agendas and logistical plans for site visits and ensure all arrangements are confirmed in advance.
Provide on-site logistical support during important client, executive, and leadership visits when required.
Anticipate logistical needs and proactively address potential issues to ensure a seamless visitor experience.
Site & Operations Support
Provide day-to-day administrative and logistical support to Site Leaders and operations teams.
Key Skills & Qualifications
experience in administrative, operations support, procurement, facilities, hospitality,



or a related role.
Fluent Spanish and strong English communication skills required.
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Experience creating purchase orders and coordinating with vendors and suppliers.
Excellent attention to detail and follow-through.
Proficiency in Microsoft Office, particularly Excel, Outlook, and PowerPoint.
Ability to manage confidential information with discretion.
Ability to work across multiple countries and cultures.
Key Competencies
Organization & Execution: Strong ability to coordinate multiple activities and deliverables simultaneously.
Proactive Problem Solving: Anticipates needs and resolves issues before they impact operations.
Stakeholder Management: Builds effective relationships with Site Leaders, employees, vendors, and external partners.
Attention to Detail: Ensures accuracy in procurement, logistics, documentation, and event coordination.
Customer Focus: Creates a seamless and professional experience for clients, executives, and visitors.
Ownership & Accountability: Takes responsibility for deliverables and follows through to completion.
Flexibility: Comfortable supporting changing priorities across three sites and multiple stakeholders.
Success in the Role
Success in this position will be measured by the timely and efficient execution of procurement and administrative processes, seamless coordination of client and executive visits, strong vendor management, and the ability to proactively support the Site Leaders and operations teams across Guadalajara, Costa Rica, and Guatemala.
Qualifications
Bachelors - Commerce, Bachelors - Economics, Bachelors - Finance, Masters - Business Administration, Masters - Business Analytics Certifications
Google Data Analytics - CourseraCoursera, Microsoft 365 Certified:



Fundamentals - Fundacao BradescoFundacao Bradesco, Microsoft Certified: Power BI Data Analyst Associate - MicrosoftMicrosoft, Microsoft Excel 2010 - MicrosoftMicrosoft, Tableau Desktop Specialist - EdurekaEdureka Required Skills
Collaboration Tools, Energy Work, Executive Presence, Generative AI, Microsoft Office, People Leadership, Personal Effectiveness, Program Management, Storytelling Language
Spanish (Required) Language Proficiency -
Upper Intermediate - B2 Additional Job Location -
Job Type
Regular Master Skill List -
Coordinator Remote Type -
Hybrid Work Shift -
Day Job (Mexico) Why join Genpact?
• Lead AI-powered transformation – Drive innovation and solve real-world business challenges that matter
• Make an impact – Help general enterprises solve business challenges that matter
• Accelerate your career – Gain hands-on experience, mentorship, and world-class learning opportunities to stay ahead
• Work with the best – Join 140,000+ bold thinkers and problem-solvers who push boundaries every day
• Thrive in a values-driven culture – Our courage, curiosity, and incisiveness - built on a foundation of integrity and inclusion - allow your ideas to fuel progress

Come join the 140,000+ coders, tech shapers, and growth makers at Genpact and take your career in the only direction that matters: Up.
Let’s build tomorrow together.

Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation.
Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.

📌 Sr. Associate - Staff 5B (Guadalajara)
🏢 3301 EDMde CV
📍 Guadalajara