The Accounts Payable Associate provides financial, administrative, and clerical support to ensure timely and accurate processing of invoices and related transactions. This role is responsible for validating, reconciling, and maintaining accurate records in accordance with company policies and established procedures. The AP Assistant collaborates closely with Purchasing, Accounting, Payments, and the broader AP team to resolve discrepancies, support supplier inquiries, and contribute to process improvement initiatives.
Responsibilities
- Receive, validate, and process invoices in Oracle following established timelines and compliance standards.
- Monitor and resolve invoices placed on hold, ensuring timely follow‑through until final posting.
- Perform corrections or adjustments to AP invoices within the ERP when required.
- Support Management with ad‑hoc tasks and reporting needs.
- Prepare import‑related reports, MIS summaries, and analyze invoice trends or exceptions.
- Demonstrate strong understanding of the Procure‑to‑Pay (P2P)
cycle to ensure accurate transaction flow.
- Participate in continuous improvement initiatives to enhance efficiency and reduce processing errors.
- Review supplier statements and reconcile accounts to maintain accurate and healthy balances.
- Respond promptly to internal and external inquiries, providing clear status updates on AP items.
- Support monthly AP Unvouchered reviews, reconciling outstanding receipts versus invoices throughout the year.
- Monitor, follow up, and clear open prepayment entries to maintain accurate AP aging.
- Assist in automation and digitalization projects related to AP operations
Qualifications
Minimum Job Qualifications
- Currently studying at the University (preferably accounting) or Technical Accounting Diploma
- 1 year experience in Accounts Payable, Treasury or payments positions.
- 1 year in Customer Service position.
- Proven proficiency in use of MS Office Software –