Position Summary The Junior Finance & Administration Analyst will support the financial reporting, budgeting, project accounting, inventory control, payroll administration, compliance and general administrative activities of Creston Water Solutions’ U.S. and Mexican operations.

This position will assist with financial analysis, month-end reporting, customer billing, project cost tracking, payroll and employee administration, tax-compliance support and internal controls. The role requires strong organization, analytical skills, attention to detail and the ability to coordinate with employees, customers and external advisors in both Mexico and the United States.

Key Responsibilities

Accounting and Financial Reporting

- Record and review accounting transactions in the ERP system, ensuring appropriate accounts, projects, cost codes and supporting documentation.
- Assist with month-end closing activities, including journal-entry support, account analysis and preparation of supporting schedules.
- Support the preparation of monthly financial statements and management reports.
- Prepare account explanations and analyze significant monthly and year-to-date variances.
- Assist with budget, forecast and latest-estimate processes.
- Compare actual results against budget and forecast and help identify the underlying causes of variances.
- Prepare financial information and schedules for management and Board presentations.
- Maintain organized and complete accounting documentation in accordance with company policies.
- Support external accountants and auditors by preparing schedules, documentation and transaction samples.

Accounts Receivable and Customer Billing

- Prepare and issue customer invoices based on contracts, purchase orders, project milestones and approved billing information.
- Monitor accounts receivable aging and follow up on outstanding customer balances.
- Maintain supporting documentation for revenue recognition and customer billings.
- Coordinate with project managers to confirm billing milestones and resolve customer-invoice questions.
- Assist in maintaining accurate customer records and exemption certificates.
- Prepare accounts receivable and cash-collection reports for management.
- Assist with customer collection.

Budgeting and Financial Analysis

- Assist in the preparation and maintenance of annual budgets and periodic forecasts.
- Collect and consolidate financial inputs from different departments.
- Analyze revenue, gross margin, operating expenses, capital expenditures and operating income.
- Support project-level profitability and cost analyses.
- Prepare financial models, reports and presentations using Excel and other reporting tools.




- Identify unusual trends, inconsistencies and potential areas for cost control.
- Assist with cash-flow forecasting by compiling expected customer collections, payroll and other operational cash requirements.

Project and Inventory Accounting

- Assist with project-cost tracking, including inventory usage, labor and other direct costs.
- Review project transactions to ensure costs are assigned to the correct project, cost category and accounting period.
- Monitor project budgets and compare presente costs against approved estimates.
- Prepare project-level revenue, cost and gross-margin reports.
- Support physical inventory counts and maintain appropriate count documentation.
- Assist with analysis of obsolete, excess or slow-moving inventory.
- Investigate unusual inventory movements, negative quantities and project-cost variances.
- Support improvements to project-accounting and inventory-control procedures.

Payroll and Human Resources Administration

- Support biweekly U.S. payroll and Mexican payroll processes by collecting and validating employee information.
- Review payroll inputs such as new hires, terminations, compensation changes, bonuses, deductions, vacation and other employee changes.
- Assist with employee onboarding and termination documentation.
- Maintain payroll, benefits, vacation and employee records.
- Coordinate employee information with payroll providers, benefits brokers and external advisors.
- Assist employees with general questions regarding payroll, benefits and administrative procedures.
- Prepare payroll and headcount reports for management.
- Handle employee information with strict confidentiality.

Tax and Compliance Support

- Assist in compiling information required for U.S. and Mexican tax filings.
- Support sales-and-use-tax reporting and other state compliance requirements in the United States.
- Maintain customer exemption certificates and other tax-compliance documentation.
- Coordinate supporting information with external accountants, payroll providers and tax advisors.
- Maintain a compliance calendar and monitor relevant filing and renewal deadlines.
- Assist with government registrations, licenses, annual reports and compliance requests.
- Support the preparation of documentation for audits and government inquiries.





Internal Controls and Process Improvement

- Assist with the documentation and implementation of finance and administrative procedures.
- Verify that transactions and supporting documents comply with company policies and approval requirements.
- Identify missing documentation, control gaps or unusual transactions and escalate them appropriately.
- Support audit-readiness initiatives and improvements to internal controls.
- Help standardize recurring reports, templates and administrative processes.
- Identify opportunities to automate or simplify finance and administrative activities.

General Administration

- Maintain corporate, legal, insurance, banking and administrative records.
- Assist with insurance renewals, business licenses, registrations and government-related administrative procedures.
- Coordinate documentation requested by customers, auditors, insurance providers and government agencies.
- Support employee-benefit administration and other office-related activities.
- Assist with special projects assigned by the Finance & Administration Director.
- Perform other finance and administrative responsibilities consistent with the position.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
- One to two years of experience in accounting, finance or administration. Relevant internships may be considered.
- Basic understanding of accounting principles, financial statements, customer billing and financial analysis.
- Intermediate or advanced Microsoft Excel skills.
- Strong written and verbal communication skills.
- Ability to organize multiple tasks, meet deadlines and follow up consistently.
- High level of accuracy, integrity and confidentiality.
- Professional working proficiency in English and Spanish.

Preferred Qualifications

- Experience with Acumatica or another ERP/accounting system.
- Experience working with U.S. and Mexican business operations.
- Familiarity with project accounting, inventory or manufacturing environments.
- Experience with payroll, expense-management or corporate-card platforms.
- Knowledge of Mexican CFDI requirements and basic U.S. sales-tax concepts.
- Experience preparing budgets, forecasts or management reports.
- Experience working in a small or medium-sized company with cross-functional responsibilities.

Key Competencies

- Attention to detail
- Analytical thinking
- Organization and time management
- Ownership and accountability
- Proactive follow-up
- Problem-solving
- Clear communication
- Teamwork and collaboration
- Adaptability
- Confidentiality and professional judgment

📌 Finance and Administration Analyst (Guadalajara)
🏢 Creston Water Solutions
📍 Guadalajara