The HR Specialist ensures robust operational support for Managers and Service Delivery functions by executing administrative, compliance, and process-driven tasks.
This role guarantees the accuracy of HR documentation, payroll inputs, employee records, and operational billing data while maintaining site-level continuity, vendor coordination, and overall service readiness.QualificationsRequired Competencies and SkillsBachelor's degree in HR, Business Administration, Industrial Relations, or a related field4–6 years of experience in HR operations, HRBP support, administrative HR, or office coordinationDemonstrated capability in handling structured processes, documentation flows, and service-delivery or back-office routinesExperience with HRIS platforms, payroll inputs, and data validationIntermediate–advanced proficiency in Excel (pivot tables, validations, audits)English proficiency B2/C1CompetenciesOperational Excellence: Capacity to maintain consistent processes under defined standardsAnalytical Orientation: Ability to interpret HR and operational data into clear outputsService & Stakeholder Focus: Coordinates with employees, leaders, and external vendorsOrganization & Time Management: Manages parallel tasks with deadlines across two reporting linesProfessional Discretion: Handles confidential information with rigor and complianceMain ResponsibilitiesMaintain and update employee files, document control, and compliance documentation aligned with company policiesPrepare and validate payroll inputs (attendance, incidents, overtime, leaves, corrections)



before submissionCoordinate onboarding and offboarding administratively, including documentation, accounts, access, scheduling, and checklistsPrepare HR-related reports and trackers (headcount, compliance calendars, documentation inventories, policy acknowledgments)Conduct routine audits on employee data, contracts, and HR digital repositoriesProvide structured administrative support for HRBP interactions: scheduling, documentation, survey deployment, and follow-up trackingSupport employee case documentation and escalation routing according to internal protocolsManage site-level logistics such as supplies acquisition (coffee, stationery), inventory control, and minor purchasing activitiesCoordinate with vendors for maintenance, cleaning, refreshment services, and other office needsTrack and validate monthly operational expenses, including vendor invoices and site cost breakdownsMaintain updated logs of access cards, equipment assignments, and space utilizationCollect, validate, and prepare monthly reportsMaintain trackers related to operational costs, petty cash (if applicable), and vendor billing cyclesEnsure that operational and HR data required for invoicing or client reporting is accurate and delivered on timePrepare welcome kits, coordinate access, and ensure site readiness for new hiresSupport small-scale, non-strategic employee activities (birthdays calendar, small logistics)Maintain clear communication of site-related operational updates (supplies, maintenance, schedule adjustments)#J--Ljbffr

📌 Hr Specialist (Hybrid - Guadalajara Jalisco)
🏢 Quid Solutions
📍 Jalisco