Executive Assistant (Remote)
Wing is on the exciting mission of redefining the future of work for companies worldwide We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we're looking for an Executive Assistant to start immediately
Duties and Responsibilities include but are not limited to:
- 1. Create and send statements or invoices, track payments, and record company expenses.
- 2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
- 3. Store and organize documents and files.
- 4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
- 5. Research products, purchase goods & secure samples.
- 6. Store, update & collect information for marketing and sales campaigns through a CRM system.
- 7. Monitor projects, conduct internal communication & organize company data.
- 8. Coordinate team calendars,



prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
- 9. Prepare itineraries, book hotels, rental cars, etc.
- 10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
- 11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
- 12. Synthesize data & other content into cohesive reports and presentation slides.
- 13. Upload videos, manage negative reviews, and keep the account profile up to date.
- 14. Ad hoc tasks

Qualifications:
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizat

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