HR Specialist – HR Operations, Onboarding, Payroll & Compliance Full-Time | Remote | U.S. Business Hours
Flexibility required for onboarding cycles, payroll timelines, and employee support needs
About the Role At Pavago, one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle.
This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination .
You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time.
If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit.
What You’ll Own Onboarding & Offboarding Prepare offer letters, onboarding documents, employee packets, and orientation schedules
Coordinate completion of:
I-9 documentation
E-Verify
Tax forms
Direct deposit information
Required compliance documentation
Ensure new hires have a smooth and organized onboarding experience
Manage offboarding, including access removal, equipment retrieval, documentation, and exit coordination
HRIS & Employee Records Maintain accurate employee records in systems such as:
BambooHR
ADP
Gusto
Zenefits
Similar HRIS platforms
Process employee changes and maintain accurate organizational records
Track PTO, benefits enrollment, and employee information
Prepare reports on headcount, turnover, compliance, and other HR metrics
Maintain organized and audit-ready employee files
Payroll & Benefits Coordination Support payroll preparation and reconciliation
Validate employee hours, deductions, benefits, and payroll changes
Coordinate with finance and payroll teams to resolve discrepancies
Assist employees with benefits-related questions
Support open enrollment and ongoing benefits administration
Help ensure payroll information is accurate and submitted on time
HR Compliance & Policies Maintain HR policies, SOPs, and employee documentation
Support compliance with U.S. employment requirements, including:
FMLA
FLSA
ADA
EEOC requirements
Multi-state employment regulations




Maintain accurate compliance records
Support audits and documentation requests
Identify opportunities to improve HR processes and workflows
Employee Support & HR Coordination Serve as a point of contact for employee questions regarding:
Payroll
Benefits
PTO
Policies
HR processes
Support employee engagement and performance management workflows
Coordinate training and required compliance certifications
Escalate sensitive employee relations matters appropriately
Recruitment & Hiring Support Post and maintain job openings across LinkedIn, Indeed, career pages, and other job boards
Review resumes and support early-stage candidate screening
Coordinate interviews between candidates and hiring teams
Maintain professional candidate communication throughout the process
Support recruiters and hiring managers with hiring administration and documentation
Required Experience & Skills 2+ years of experience in:
Human Resources
HR Operations
People Operations
HR Coordination
Hands-on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar
Familiarity with U.S. employment and labor compliance
Experience supporting onboarding and offboarding processes
Strong organizational and documentation skills
Proficiency with:
Google Workspace
Microsoft Office
Excel / Google Sheets
HR reporting tools
Strong written and verbal English communication
High attention to detail and confidentiality
Nice to Have SHRM-CP, PHR, or related HR certification
Multi-state HR or payroll experience
International HR support experience
HRIS implementation or optimization experience
Experience in startups, SaaS, professional services, or high-growth companies
Experience improving HR SOPs and operational workflows
What Makes You a Strong Fit Highly organized and detail-oriented




Comfortable balancing employee support with HR compliance
Proactive about identifying missing information or process gaps
Professional when handling confidential or sensitive information
Reliable with deadlines and follow-through
Comfortable working independently in a remote environment
Able to communicate effectively with employees at all levels
What a Typical Day Looks Like You may start your day reviewing onboarding tasks and updating employee information in the HRIS. From there, you might coordinate interviews, verify payroll inputs, answer employee questions about benefits or PTO, and prepare HR reports for leadership.
Throughout the day, you’ll keep documentation organized, support hiring and offboarding activities, resolve administrative issues, and ensure HR workflows stay compliant and on schedule.
In short: you keep HR operations organized, accurate, compliant, and employee-focused throughout the entire employee lifecycle.
Key Metrics for Success Onboarding and offboarding tasks completed accurately and on time
Payroll and benefits data accuracy
Clean and up-to-date HRIS records
Audit-ready HR and compliance documentation
Timely employee support and response times
Consistent execution of HR administrative workflows
Why This Role Stands Out Exposure to the full employee lifecycle
Hands-on ownership across HR operations and compliance
Direct collaboration with leadership, recruiting, payroll, and employees
Opportunity to improve HR systems and processes
Fully remote work environment
Growth opportunities into HR Manager, People Operations, HR Operations, or HR Business Partner roles
Interview Process Initial Application Review
Spark Hire Intro Video
Pavago Recruiter Interview
Practical Task – HR Workflow / Onboarding & Compliance Scenario
Client Interview
Offer & Background Verification
Apply Now If you have experience in HR operations, onboarding, payroll coordination, HRIS management, and U.S. employment compliance and enjoy creating an organized employee experience, we’d love to hear from you.
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📌 HR Specialist (Ciudad de México)
🏢 Pavago
📍 Ciudad de México