**Executive Assistant** **on site**
Mon - Fri 8:00 a.m. - 5:00 p.m. (CT)
**Overview** This role is idóneo for someone who anticipates needs, prevents bottlenecks, and is comfortable handling a variety of responsibilities, from calendar management to operational support across different areas of the business. The Executive Assistant will play a key role in keeping daily operations running smoothly and efficiently, while providing high-level support to senior executives.
**Responsibilities**
**Executive and Administrative Support**
- Manage and maintain complex calendars for senior executives, including scheduling, rescheduling, and prioritizing meetings.
- Coordinate internal and external meetings, prepare agendas, and ensure follow-up on action items.
- Attend meetings when required, take detailed notes, and ensure proper communication of next steps.
- Make outbound calls and follow up with clients, partners, or internal stakeholders as needed.
**Travel and Logistics Coordination**
- Book flights, transportation, accommodations, and purchase tickets for business travel.
- Plan and coordinate detailed travel itineraries, meetings, and related logistics.
- Ensure all travel details are accurate and aligned with executive schedules.
**Operational Support and Process Improvement**
- Support day-to-day operational tasks and coordination across teams.




- Proactively identify potential issues or bottlenecks and suggest improvements.
- Provide feedback and ideas to optimize workflows, communication, and processes.
- Track tasks, deadlines, and priorities to ensure timely execution.
**Basic Marketing and Digital Support (As Needed)**
- Support straightforward marketing or communication tasks as assigned.
- Assist with digital tools and platforms to streamline communication and reporting.
**Skills and Qualifications**
- **3-5 years of proven experience** as an Executive Assistant supporting senior executives.
- Strong organizational and time-management skills with excellent attention to detail.
- Highly proactive attitude with the ability to anticipate needs and take initiative.
- Strong verbal and written communication skills in English.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- High level of professionalism and discretion when handling confidential information.
- Advanced Excel skillset is essential.
- Proficiency in Google Suite and other digital collaboration tools.
- Tech-savvy, adaptable, and comfortable learning new systems quickly.
Administrativa26MX
Tipo de puesto: Tiempo completo
Sueldo: $18,000.00 - $23,000.00 al mes
Experiência:
- dos en RH y executive assistant: 1 año (Obligatorio)
Idioma:
- inglés B2+ o C1 (Obligatorio)
Lugar de trabajo: Empleo presencial

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