Position at LeadVentureAdministrative AssistantThe Administrative Assistant provides day‐to‐day administrative and operational support to ensure the efficient execution of core office activities.
This role supports financial, procurement, and coordination processes, while also assisting with employee separation logistics and asset recovery activities in close partnership with HR, IT, and Payroll.The Administrative Assistant plays a key role in maintaining organization, accuracy, and timely follow‐through across administrative workflows, while coordinating across teams to ensure processes are executed consistently and efficiently.Administrative & Office SupportSupport day-to-day administrative operations to ensure smooth and efficient office functioningMaintain accurate tracking of administrative tasks, requests, and deliverables to ensure timely executionOrganize and maintain administrative documentation and records for consistency and accessibilityProvide guidance to employees on general administrative processes and direct inquiries to appropriate teamsOffice Operations & CoordinationCoordinate administrative activities in support of the Administrative Manager and operations teamPartner with internal teams including HR, IT, Finance, and Facilities to support ongoing processesCoordinate internal communications, announcements, and organizational activities with team leadsManage permits and administrative requests with building management or external providersLogistics, Events & Travel CoordinationPrepare and manage shipping guides, including sending, receiving, and tracking packagesCoordinate logistics for internal events, including vendor communication and schedulingSupport execution of office activities and team events through planning and coordinationTrack shipments and follow up to ensure timely delivery,



escalating issues when neededFinancial & Reporting SupportSupport creation, tracking, and follow‐up of supplier and service quotationsAssist with procurement of office supplies, materials, and employee‐related resourcesCoordinate purchasing of equipment and materials for new hires through approved vendorsMaintain tracking of expenses and procurement requests to support financial visibilityAsset, IT & Inventory SupportCoordinate onboarding logistics by preparing and distributing equipment for new hiresMaintain tracking of company assets and support inventory organizationCoordinate with IT to validate return and condition of company equipmentSupport recovery of IT equipment, including coordination with vendors and shipment trackingTeam & Operational SupportSupport cross‐functional workflows by coordinating tasks and ensuring follow‐through across teamsMaintain status updates and provide visibility into progress of administrative and lifecycle processesIdentify delays or issues and escalate as appropriate to ensure resolutionSupport continuous improvement of administrative processes through documentation and feedbackExternal & Communication SupportCommunicate directly with employees and former employees regarding administrative processes and requirementsProvide clear instructions for documentation completion and process stepsCoordinate submission, tracking,



and follow‐up of required documentationShare completed documentation with HR and Payroll and confirm process completionFollow up on outstanding items to ensure closure of administrative processesEmployee Lifecycle Support (Separation & Asset Recovery)Support end‐to‐end coordination of employee separation documentation, including sending, tracking, and receiving signed documentsGuide employees through documentation requirements to ensure compliance and timely completionGenerate shipping guides and coordinate return of signed documents and company equipmentTrack progress of each case and provide regular updates to HRReport and document issues such as delays, non‐responsiveness, or incomplete documentationNotify Payroll once requirements are met to support timely release of final paymentsFollow up with former employees to confirm completion of payments and support case closureLeadVenture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
In addition to federal law requirements, LeadVenture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.LeadVenture expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status.
Improper interference with the ability of LeadVenture employees to perform their job duties may result in discipline up to and including discharge.
#J-*****-Ljbffr

📌 Administrative Assistant (La Paz)
🏢 Leadventure®
📍 La Paz