Job Title: Intake Specialist
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About the Company
Our Client is a forward-thinking law firm dedicated to providing top-tier legal services in estate planning, estate administration, and estate litigation.
They're committed to innovation, excellence, and client-centered solutions to ensure every client's best possible experience.
Job Description
The Intake Specialist serves as the first point of contact for prospective clients (PNCs), managing lead qualification, scheduling consultations, and maintaining client records while supporting the firm's sales and referral processes.
Responsibilities
Conduct initial screenings to assess potential new clients.
Identify and refer unqualified leads appropriately.
Follow up with qualified leads to complete intake steps.
Set up and confirm consultations.
Ensure collection of all necessary documentation.
Follow up post-consultation to ascertain decisions.
Log calls, consultations, and interactions in the CRM.
Maintain accurate records and generate performance reports.
Compliance & Risk Management
Document client interactions meticulously.
Develop and optimize client follow-up sequences.
Own and refine the Intake System.




Design marketing materials and social media campaigns.
Engage prospective clients via social platforms.
Required Experience and Qualifications
≥1 year in client intake, customer service, or sales at a US firm.
Proficiency with CRM and scheduling tools.
Must have previous experience with Clio or Lawmatics Software.
Excellent written and verbal communication.
Strong multitasking ability and attention to detail.
Preferred Skills
Canva and Hootsuite proficiency.
Personality
Self-driven, organized, and detail-oriented.
Proactive "figure it out and get it done" attitude.
Strong memory for processes and procedures.
Software & Tools
CRM: Lawmatics or Clio.
Language proficiency: C2, Native, C2.
Schedule
9-5 EST - Fixed Schedule with lunch break.
Working hours: 9 - 5 EST with lunch time - 35 hours a week.
Salary and Benefits
Payment in USD or Local Currency according to candidate's preference.
Paid holidays: Canadian statutory holidays.
35 hours per week with a lunch break.
Seniority level
Associate
Employment type
Full-time
Job function
Customer Service
Industries
Law Practice
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📌 Intake Specialist (México)
🏢 Virtustant
📍 México