**Job Overview**
Immediate Fire Protection Inc. is seeking a reliable and detail-oriented Virtual Assistant to support our administrative operations.
This role is critical in helping manage day-to-day office tasks, scheduling, customer communication, and documentation related to fire protection services.
**Key Responsibilities**
- Schedule inspections, service calls, and technician appointments
- Assist with preparing proposals, reports, and invoices
- Maintain accurate records of inspections, deficiencies, and compliance documents
- Input and update data in company systems (CRM, spreadsheets, reports)
- Coordinate with technicians and office staff to ensure smooth operations
- Follow up with clients regarding service, approvals, and documentation
- Assist with Indeed postings, applicant screening, and basic HR admin tasks
**Requirements**:
- Fluent in **spoken and written English** (required)
- Proven experience as a Virtual Assistant or Administrative Assistant
- Strong organizational and multitasking skills
- Excellent communication and customer service skills




- Ability to work independently and meet deadlines
**Technical Requirements**
- Personal laptop or desktop computer (required)
- Reliable, high-speed internet connection (dependable WiFi required)
- Quiet, professional work environment for calls
**Preferred Qualifications**
- Experience supporting service-based businesses (construction, fire protection, or similar industries)
- Familiarity with scheduling software or dispatch systems
- Basic understanding of fire protection systems (fire alarm, sprinkler, inspections) is a plus
**What We Offer**
- Stable, long-term remote position
- Opportunity to grow with a fast-growing fire protection company
- Consistent workload and clear expectations
- Competitive pay based on experience
**How to Apply**
Please submit your resume and a short introduction in English explaining your experience and why you are a good fit for this role.
Pay: $9,****** - $22,****** per month
Work Location: Hybrid remote in Guadalajara, Jal.

📌 Administrative Assistant (Guadalajara)
🏢 Immediate Fire Protection
📍 Guadalajara