We are seeking an experienced Executive Assistant to support the CEO.This is a critical role that will directly impact business operations, client relationships, and business development growth.The idóneo candidate will be highly organized, proactive, and capable of managing multiple priorities while maintaining exceptional attention to detail.The Executive Assistant will play a critical role in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow.Success in this role requires strong judgment, proactive communication, and the ability to create order from complexity.This role goes beyond traditional administrative support.You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.This is afull-time, remote positionrequiring exceptional written communication, strong follow‐through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.Location:Fully RemoteJob Type:Full-TimeSalary:$800 - $1,600 per month (based on experience)3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.Exceptional email management and prioritization skillsStrong systems thinker with experience building organized workflowsProficient in digital tools (Notion strongly preferred)Highly proactive and detail-orientedStrong written communication skillsComfortable making judgment calls on prioritizationTech‐comfortable and adaptable to evolving systems and tools.Thrives in high‐accountability, high‐clarity environments.Exceptional organizational skills with ability to manage multiple systems (Gmail, Google Chat, Google Calendar, Hub Spot)Proactive communication: Ability to anticipate needs and take initiative without constant directionBusiness acumen: Understanding of sales pipelines, business development processes, and CRM workflowsHub Spot experience: Demonstrated experience with Hub Spot or similar CRM platformsAttention to detail: Ability to maintain accurate records and catch details others might missRelationship skills:



Genuine interest in helping build and maintain professional relationshipsTime management:Ability to prioritize competing demands and work effectively with a busy executiveTechnical proficiency:Comfortable with Google Workspace, email management, and learning new tools quicklyTechnical Requirements:Reliable high‐speed internet and a modern home office setup.Key Responsibilities1.Email & Communication TriageDaily inbox management: Triage and organize all incoming emails into designated folders (Action Needed, Read Later, Follow Up, If Interested) each morningChat monitoring: Monitor Google Chat direct messages and project spaces on behalf of Exec, providing daily summary emails of items requiring his attentionDelegate access: With appropriate delegate access, manage Exec's digital communications and filter out non‐urgent messagesCriteria development: Work with Exec to establish clear criteria for what requires his direct response versus what can be handled independentlyResponse drafting: Begin drafting responses to routine emails for Exec's review and approval2.Administrative SupportOffice management: Coordinate office supply orders and equipment needs through an organized request systemGifting & relationship building: Manage birthday gifts, holiday gifts, anniversary gifts, and other relationship‐building gestures for team members and business contactsCalendar management: Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non‐urgent workGeneral administration: Handle document management, contractor coordination, and other operational needs as they arise3.Business Development & CRM ManagementHub Spot pipeline management: Maintain and update Exec's separate business development pipeline in Hub Spot (distinct from Drew's pipeline)Lead generation support:



Assist with identifying and compiling lists of target contacts in growth markets (Greensboro, Wilmington, Richmond)Meeting coordination: Schedule business development meetings, both virtual and in‐personMeeting notes & follow‐up: Listen to recorded business development meetings (via Fireflies or Google Meet recordings), compile comprehensive notes, and track action itemsFollow‐up execution: Draft follow‐up emails and ensure timely outreach after meetingsRelationship tracking: Monitor pipeline progress and flag opportunities requiring Exec's attention4.Meeting & Calendar CoordinationProactively blocking time for priority tasks and deep work sessions (e.g., 3‐hour client review blocks)Managing incoming meeting requests and calendar invitesCoordinating scheduling via email and Calendly linksMaintaining accurate availability and protecting focused work periodsAdjusting calendar structure as preferences evolve (e.g., prioritizing mornings for deep work)Ensuring flexibility while maintaining structure5.Process Optimization & SOPs:Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.Support the creation of internal systems for accountability, task tracking, and delegation across the company's operations and team structure.Assist with invoicing (occurs approximately twice per month)Support with other tactical administrative tasks as neededEnsuring delegated tasks are followed up on and completedReducing cognitive load by maintaining a clear, visible task pipeline6.Task Delegation & TrackingImplementing and maintaining a shared Notion workspaceCapturing tasks from emails, meetings, and discussionsAssigning deadlines and tracking progressSupporting transparency and real‐time updatesPreparing agendas for daily/weekly sync meetingsEnsuring delegated tasks are followed up on and completedReducing cognitive load by maintaining a clear, visible task pipelineInternational experienceOpportunity to work remotely from anywhereSupportive and collaborative team environmentLearning and development opportunitiesPotential Performance BonusesPTOHMO after 3 months

📌 Remote Operations & Business Development Executive Assistant (Latam) (San Luis Potosí)
🏢 FreedUp
📍 San Luis Potosí