Description
We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.
As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.
Schedule:
Monday - Friday, 8:00 AM to 5:00 PM CT
Pay Range:
$1,000–$1,500 per month
Responsibilities
- Manage the CEO’s email inbox, focusing on prioritization and timely responses.
- Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.




- Develop and maintain SOPs for daily operations to streamline workflows.
- Utilize Notion to create a personal operating system for collaboration and task tracking.
- Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
- Handle donor management tasks, including tracking updates and organizing voice memos.
- Provide general administrative support and assist with team communications.
- Maintain top 30 prospect list with proactive outreach reminders
- Triage donor communications and manage in Notion and HubSpot
- Research and prospecting for individual donors, foundations, and corporations

Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3+ years of experience as an Executive Assistant or in a similar role.
- Proven experience in email management, calendar coordination, and task delegation.
- Experience creating and managing SOPs and using tools like

📌 Remote Executive Assistant to the President (México)
🏢 FreedUp
📍 México