Company Description
**_
- Culture in the Heart of La Condesa_**
Perfectly located at the intersection of two vibrant, culture-filled neighborhoods, Mondrian Mexico City Condesa invites guests to experience vibrant energy, captivating design, and a truly immersive spirit.
Surrounded by art galleries, lively parks, and an ever-evolving culinary scene, the hotel captures the city's creative soul through dynamic spaces, local character, and an unmatched cultural spirit.
Inside this masterpiece by renowned architect José Luis Benllinure, a vivid mural by Ara Starck sets the tone in each of the 183 guestrooms and suites—a hint of the discoveries yet to come and a focal point amid modern, serene décor.
**Job Description**:
- POSITION OBJECTIVE**:
Provide administrative, executive, and coordination support to the General Management team, ensuring efficient management of schedules, communications, documentation, task follow-up, meeting coordination, and cross-functional operational support.
**- RESPONSIBILITIES**:
1. Executive Support to General Management
- Manage and coordinate the General Manager's agenda, including internal meetings, calls, visits, walkthroughs, committees, and corporate commitments.
- Follow up on pending tasks, agreements, and commitments resulting from executive meetings.
- Prepare information, documents, presentations, and reports required by General Management.
- Coordinate travel, reservations, transportation, itineraries, and executive logistics when necessary.
- Maintain clear, timely, and professional communication with Executive Committee members, department leaders, corporate teams, owners, and vendors.
2. Administrative and Document Management
- Prepare, organize, archive, and follow up on administrative documents, meeting minutes, communications, letters, forms, reports, and presentations.




- Maintain updated physical and digital files for the General Management office.
- Manage confidential documentation, ensuring discretion, proper safeguarding, and compliance with internal guidelines.
- Assist in preparing executive reports, KPIs, monthly reports, and documentation requested by corporate.
- Follow up on signatures, authorizations, approvals, and administrative processes related to General Management.
3. Meeting and Committee Coordination
- Coordinate Executive Committee meetings, managers' meetings, strategic sessions, and special meetings.
- Prepare agendas, invitations, meeting rooms, materials, presentations, and logístical requirements.
- Prepare meeting minutes, agreements, and follow-up lists when required.
- Ensure responsible parties receive their commitments and follow up on deadlines.
- Coordinate coffee breaks, food and beverage requirements, setup, and logístical support for executive meetings.
4. Internal Communication and Cross-Departmental Follow-Up
- Serve as the administrative liaison between General Management and the hotel's different departments.
- Channel requests, messages, and pending matters in a timely and professional manner.
- Follow up on operational or administrative matters assigned by the General Manager.
- Support coordination of internal communications, executive announcements, and documentation directed to leadership teams.
- Maintain respectful, warm,



and Mondrian culture-aligned communication.
5. Attention to Visitors, Corporate Teams, and Vendors
- Professionally welcome and assist visitors, corporate executives, vendors, owners, and strategic partners.
- Coordinate access, meeting rooms, parking, food, amenities, and special requirements for executive visits.
- Support logistics for walkthroughs, official visits, audits, inspections, and meetings with third parties.
- Ensure a professional, discreet, and hospitable image at all times.
6. Support for Reports, Presentations, and Special Projects
- Assist in preparing executive presentations, monthly reports, strategic agendas, and corporate documents.
- Consolidate information from different departments for reports requested by General Management.
- Follow up on special projects assigned by the General Manager.
- Support culture, communication, service, audit, and cross-functional hotel initiatives.
- Maintain control of project progress, deadlines, and administrative deliverables.
7. Office and Administrative Resource Management
- Ensure the organization, cleanliness, presentation, and functionality of the General Management office.
- Manage office supplies, stationery, materials, amenities, and administrative requirements.
- Request purchase requisitions, purchase orders, or services necessary for the proper functioning of the department.
- Coordinate messenger services, shipping, printing, scanning, filing, and general administrative support.
- Maintain an efficient, organized, and proactive administrative operation.
8. Confidentiality, Professional Image, and Mondrian Culture
- Handle sensitive information with absolute confidentiality, ethics, and discretion.
- Represent the im

📌 Administrative Assistant (Hotels) (Xico)
🏢 Accor
📍 Xico