If that sounds like you, The Agency Los Cabos is looking for its next Administrative Manager.
The Administrative Manager is the operational backbone of The Agency Los Cabos, responsible for translating strategic vision into structured, day-to-day execution. This role combines senior operations management with human resources oversight, legal compliance watchdog functions, and direct departmental supervision — ensuring that every area of the business runs efficiently, in compliance with applicable federal regulations, and with a proactive focus on continuous improvement. The Administrative Manager directly supervises the Office Manager and maintains cross-functional authority over IT activities, Marketing, Accounting, and Transaction departments. This is a leadership position that demands a highly organized, bilingual professional with deep experience in real estate operations and a genuine commitment to governance, people management, and value-driven execution.

Plan, monitor, and manage the day-to-day operations of all business areas, ensuring smooth progress and the proactive resolution of commercial and operational challenges.
● Directly supervise the Office Manager, ensuring all front-office functions are consistently executed at 100% capacity and aligned with company standards.
● Evaluate overall business performance by gathering, analyzing, and interpreting operational data and metrics, and present findings to leadership.
● Identify operational gaps and implement data-driven improvements continuously.

Lead agent onboarding processes, coordinate initial training programs, and provide ongoing operational troubleshooting support.
● Track and manage HubSpot membership assignments and monthly billing for all active agents.

Legal & Regulatory Compliance




● Continuously monitor license requirements and expiration dates across all three offices in accordance with federal regulations (Ley de Operaciones Inmobiliarias), ensuring zero lapses at any time.
● Proactively flag and escalate upcoming legal deadlines, regulatory obligations, permit renewals, and any missing documentation — ensuring nothing falls through the cracks.
● Maintain and integrate KYC files in compliance with the Aviso de Actividades Vulnerables requirements under applicable federal law.
● Ensure the company operates in full legal and regulatory conformity at all times, maintaining a consistent focus on governance across all service delivery functions.

Financial & Administrative Control
● Authorize Petty Cash disbursements and perform weekly reconciliations, including review and approval of vouchers and reimbursements.
● In coordination with the Accountant, evaluate, track, and manage all office equipment across locations.
● Support the Closing and Accounting departments with document-related tasks — filing, scanning, and organizing — as bandwidth allows.
● Supervise that all filing systems — digital and physical — are well-maintained, current, and easily accessible.
● Manage Commercial Files including vendor contracts, lease agreements, and public service agreements in both hard copy and digital format.
● Bachelor's degree in Accounting, Finance, Business Administration, MBA, or a related field.
● Bilingual: English and Spanish (professional proficiency in both required).

Data-driven decision-making approach; comfortable interpreting performance metrics and presenting findings to leadership.
● Clear pathway for growth within a leading luxury real estate company in Los Cabos.
● A collaborative, high-performance work culture with a team that values initiative and execution.

If you are a structured, bilingual operations leader with a passion for building efficient teams and compliant organizations, we invite you to apply.

📌 Responsable de Oficina (La Paz)
🏢 The Agency Baja
📍 La Paz