**Position Summary**
The Administrative Assistant is responsible for supporting procurement activities for the company ́s operations in Tijuana.
This role will focus on sourcing materials, managing vendor relationships, and coordinating purchase approvals and material receipt, ensuring timely and cost-effective purchasing aligned with project requirements.
The Administrative Assistant will work closely with cross-functional teams including Production, Operations, and Finance.
**Key Responsibilities**:
- Conduct vendor searches, qualification, and onboarding in alignment with company requirements
- Request and evaluate quotations (RFQs) from vendors
- Prepare and submit purchase approval requests
- Place and track purchase orders ensuring timely delivery of goods and materials
- Coordinate with warehouse and receiving teams for material intake and quality confirmation
- Assist Finance with 3-way match processes (PO, invoice, and receiving verification)
- Maintain accurate procurement records and documentation
- Support sourcing of construction materials, hardware, millwork components, and specialty finishes




- Collaborate with U.S.based team to support international purchasing and cross-border compliance
**Qualifications**:
- High School diploma or equivalent required; Bachelor's degree in Supply Chain, Business Administration, or a related field preferred
- 2-3 years of experience in purchasing, ideally within construction, hardware, manufacturing, or furniture-making industries
- **Bilingual (English/Spanish) - Required**:
- Experience in international procurement, U.S.Mexico trade, or maquiladora environments (preferred)
- Familiarity with ERP systems and Microsoft Excel; experience with purchasing workflows and documentation processes
**Key Competencies**
- Strong organizational and communication skills
- Attention to detail and sense of urgency
- Ability to manage multiple priorities and meet deadlines
- Proactive problem-solving and negotiation skills
- Team-oriented and customer-service mindset
Tipo de puesto: Jornada completa
Tipo de jornada:
- Diurno
Pregunta(s) de postulación:
- Cuál es tu nível de inglés?
Lugar de trabajo: Empleo presencial

📌 Purchasing Administrative Assistant (Baja California)
🏢 North American Production Sharing
📍 Baja California