**Company**: Qualcomm Intl Inc., Mexico Branch Office
**Job Area**: Administration Group, Administration Group > Office Administration
**General Summary**:
The Office Manager is responsible for overseeing and managing various administrative and operational tasks to ensure the smooth functioning of the office. This role involves coordinating office maintenance services, managing office supplies, organizing internal events, and providing support to employees with various administrative needs.
Key Responsibilities:
- Office Maintenance: Manage contracts for office maintenance services, including water rental machines, courier/postal services, cleaning and maintenance of furniture and appliances, fire extinguisher maintenance, annual pest control services, and lighting maintenance.
- Parking Management: Allocate and manage parking spaces for employees.
- Office Supplies: Control and purchase office supplies to ensure availability and proper stock levels.
- Event Coordination: Organize internal events outside the office, such as year-end dinners, and produce office decorations for important dates.
- Meal Voucher Distribution: Receive and distribute meal voucher cards to employees.
- IT Equipment Shipment: Coordinate the shipment of IT equipment as needed to employees.
- Requisition Creation: Create requisitions (iProc's) when requested or necessary, control the approval process, and issue purchase orders.
- Pantry Management: Manage and purchase small quantities of office pantry items, such as soft drinks, napkins, cookies, and sparkling water.
- Employee Support: Provide support to new employees with travel expenses processes and system registration guidance.




- Invoice Management: Receive local physical invoices and send them to the financial area for processing.
- Cross-Office Interaction: Interact and support Brazil's office with activities related to Mexico's office.
- Vendor Onboarding: Manage the new vendor onboarding process.
- Asset Management: Support the control of local assets by maintaining an updated inventory.
- Document Assistance: Assist in getting local documents signed by the local legal representative.
- Client Meetings: Support onsite meetings with clients and organize meeting rooms.
- Meal Delivery: Request meal delivery when needed.
- Administrative Support: Prepare memos, letters, communications, and informative notes to support regular administrative activities.
- Travel Coordination: Support the scheduling of business trips for employees when applicable.
**Minimum Qualifications**:
- Bachelor's degree and 3+ years of Office Administration or related work experience.
OR
Associate's degree and 5+ years of Office Administration or related work experience.
OR
High School Diploma or equivalent and 7+ years of Office Administration or related work experience.
- Completed advanced degrees in a relevant field may be substituted for up to two years (Master’s = one year, Doctorate = two years)



of work experience.
**Preferred Qua**lifications**:
- Bachelor's degree in Business Administration/Management or related field.
- 5+ years of Office Administration or related work experience.
- 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).
- 1+ year of experience working in a large matrixed organization.
**Principal Duties & Responsibilities** no standard job description text
**Level of Responsibility**:
- Works independently with mínimal supervision.
- Provides supervision/guidance to other team members.
- Decision-making may affect work beyond immediate work group.
- Requires verbal and written communication skills to convey complex information. May require negotiation, influence, tact, etc.
- Works within the prescribed budgetary objectives of the department.
- Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions).
- Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
If you would like more information about this role, please contact Qualcomm Careers.

📌 Office Manager (Ciudad de México)
🏢 Qualcomm
📍 Ciudad de México