**Remote Executive Personal Assistant (Full-Time)Location**: Remote
**Company**: (USA-based Home Improvement Group)
**Who We Are**We’re a fast-growing group of U.S.based companies specializing in home improvement (insulation, solar roofs, and roofing restoration). Our founder is looking for a highly reliable **Remote Executive Personal Assistant** to become a long-term partner in building better systems, managing team operations, and supporting a mission to scale nationwide.This role is **not** just administrative — you will be at the core of organizing the company’s operations, managing projects, and driving clarity and execution.
**Your Mission**Support the founder directly by:
- Managing tasks, projects, and updates in **ClickUp**:
- Coordinating CRM workflows, duplicate cleanup, and pipeline updates in **HubSpot**:
- Tracking calls and activities in **Dialpad** and helping automate follow-ups
- Supporting hiring, payroll coordination, and scheduling of crews
- Updating internal documentation and SOPs
- Coordinating tasks across roofing, insulation, and solar departments
- Auditing work pipelines, monitoring project delays, and following up with key team members
- Managing schedule changes, permits, and communication across multiple companies.
- Acting as a buffer and filter — protecting the executive’s time by anticipating and resolving problems early
**You’re a Fit If You Are**
- **Emotionally Intelligent**: calm, professional, and composed under pressure
- **Initiative-Driven**: you take action even when it’s not asked for
- **Organized & Flexible**: able to juggle many tasks and shift priorities fast
- **Growth-Oriented**: you see this as a career — not a side gig
- **Tech-Savvy**:



fast learner in new software tools and loves automation
- **Reliable on Weekends (Occasional)**: adaptable weekday schedule to offset weekend work
**Key Tools You'll Use**
- **HubSpot** (CRM workflows, call tracking, pipeline automation)
- **ClickUp** (task boards, templates, reporting)
- **Google Workspace** (Docs, Sheets, Chat)
- **Zapier** or other automation tools (preferred)
**Bonus Experience (Not Required but Valued)**
- Familiarity with construction, property services, or field teams
- Experience coordinating remote teams across time zones
- Handling insurance claims, service dispatching, or permitting
- Assisting executives with ADHD or high-velocity workstreams
- Payroll tracking, accounting, or vendor follow-up experience
**Role Logistics**
- **Schedule**: 40 hrs/week with **9am-2pm CST overlap** (flexible beyond that)
- **Some weekend availability** needed with flexible weekday offset
- **Remote-only**, must have fast internet and stable tech setup
- **Pay**: Based on experience — please include expected monthly USD rate
**Growth Path**: Potential to grow into **Operations Manager** or **Chief of Staff** role if successful
Pay: From $115.00 per hour
Expected hours: 40 per week
Application Question(s):
- What tools are you most experienced with (HubSpot, ClickUp, Dialpad)?
- Share an example of a problem you solved without being told to.
- What does “managing up” mean to you?
- What’s your proudest work achievement in the last 2 years?
- Are you available full-time with 9am-2pm CST overlap?
- Are you open to occasional weekend check-ins?
- What are your monthly salary expectations (in USD)?
- Why is a long-term role important to you?
Work Location: Remote

📌 Remote Executive Personal Assistant (Full-time-remote) (México)
🏢 Eclipsyum
📍 México