**Executive & Administrative Assistant (Part-Time, Remote)**
**About the Role**
We're looking for a **proactive, detail-oriented Executive & Administrative Assistant**to support a multidisciplinary **artist and creative entrepreneur**across her personal brand, projects, and business operations.
You'll be her **right hand**— helping manage communications, schedules, and priorities — and ensuring that projects move forward smoothly.
This is a role for someone who **thrives on organization, consistency, and accountability**, not someone who needs to be micromanaged.
You'll be trusted to take ownership, stay one step ahead, and create clarity so the artist can focus on her creative work.
**Key Responsibilities**:
- **Executive & admin support**:Manage calendars, schedule meetings, confirm details, and ensure everything runs on time.
- **Inbox management**:Organize, filter, and draft responses; make sure every message is tracked and followed up.
- **Task tracking & project management**:Keep Asana (or similar tool) updated daily — with priorities, next steps, and due dates.
- **Meeting preparation**:Ensure meetings start on time (camera on), prepare agendas, take notes, and record clear action items.
- **Status updates**:Send concise weekly reports summarizing progress, blockers, and next steps.
- **Documentation & process organization**:Keep SOPs and notes structured for easy reference.
- **Vendor & collaborator coordination**:Communicate with partners, students, clients,



or production contacts as needed.
**What We're Looking For**:
- Someone **autonomous, dependable, and proactive**— who doesn't wait to be told what to do.
- **Extremely organized**, detail-oriented, and consistent in follow-up.
- Comfortable working with a **creative personality**— balancing flexibility with structure.
- Excellent written and verbal communication in English.
- **Punctual and professional**: always on time to meetings and responsive during working hours.
- Familiar with tools like **Google Workspace, Asana, Slack, Canva, Kajabi, or Shopify**(nice to have).
- **Type A personality**— enjoys structure, order, and clear documentation.
**Work Style & Availability**:
- **Part-time position**, starting around ***** hours per week (to be defined).
- Adaptable schedule, but must be available for **morning meetings (PST time)**and responsive during work hours.
- Remote from anywhere in the Americas time zones.
- Limited check-ins (1-2 per week), so **self-management is essential**.
- Paid **2-week trial period**before official onboarding.
**What You'll Love About This Role**:
- Direct impact on helping an established artist and entrepreneur run multiple creative ventures efficiently.
- Variety of tasks — from operational coordination to light creative support.
- Freedom to organize your own work, propose systems, and create structure.
- A flexible part-time schedule with potential to grow.

📌 Administrative Assistant - Latam (Xico)
🏢 Rad Hires
📍 Xico