The Administrative Assistant provides high-level administrative and operational support to the executive team, including the Director and senior leadership. This role is critical to ensuring efficient day-to-day operations, requiring exceptional organizational skills, strong attention to detail, and the ability to manage sensitive information with the highest level of discretion.

Key Responsibilitie

- Manage complex executive calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reports
- Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
- Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication
- Conduct research, gather data, and compile reports for leadership decision-making
- Organize and maintain electronic and physical filing systems, ensuring accuracy and accessibility
- Support the planning and execution of meetings, conferences, and corporate events
- Handle incoming communications (emails, calls, messages) and respond or redirect as appropriate
- Monitor and track action items, deadlines,



and follow-ups for the executive team
- Provide general administrative support and assist with special projects as assigned

Qualifications & Skil

- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- 3+ years of experience in an administrative or executive support role.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint
- Strong organizational, multitasking, and time-management abilities.
- Excellent written and verbal communication skills
- High level of professionalism, integrity, and discretion when handling confidential information.
- Ability to work independently, prioritize tasks, and adapt in a fast-paced environment.
- Strong interpersonal skills with a customer-service mindset.
- Detail-oriented with a proactive approach to problem-solving
- Fluent in English (written and spoken); additional languages are a plus.

Nice to Have

- Experience supporting senior executives or C-level leaders
- Familiarity with calendar management tools and expense systems
- Experience coordinating corporate events or large meetings

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📌 Administrative Assistant (Isla Guadalupe)
🏢 Dematic
📍 Isla Guadalupe