This is not a traditional Executive Assistant role.
We're looking for a high-performance operator who can keep up with a fast-moving CEO, anticipate problems before they happen, and act as a force multiplier across the business.
If you've worked in an agency, startup, or high-growth environment
- and thrive under pressure, you'll fit right in.
If you need structure, constant direction, or slow-paced environments, this role is not for you.
**About Viral Ideas**
Viral Ideas is a fast-growing, tech-enabled video editing company working with brands across the U.S., including law firms, real estate companies, and high-growth startups.
We've completed over 100,000+ video projects and operate with a integral team of 90+ people.
We recently expanded through acquisition, and we're continuing to scale aggressively.
We produce content across YouTube, TikTok, Instagram, and Facebook—combining AI workflows with human creativity to deliver at speed and scale.
**About the Role**:
You will act as the CEO's right hand—owning priorities, protecting time, and ensuring execution happens without friction.
Are you the type of person who jumps in with both feet when it comes to organizing others?
Do you thrive on managing multiple demands in a fast-paced environment?
Are you lovely to work with?
If yes, then read on!
Viral Ideas Video Editing is looking for an **Executive Assistant** to support our CEO.
We need someone who's passionate about keeping schedules aligned, loves the organization of sales leads, and can communicate clearly with a wide range of people—both internally and externally.
You'll be working closely with our CEO in a dynamic environment where priorities can shift quickly, so adaptability and resourcefulness are a must!
**You'd Make a Great Fit for This Role If**
- You're good at:




- **Organizing all things in life** - You have a knack for keeping everyone on track and on schedule.
- **Moving fast with mínimal/no errors** - You handle multiple projects without dropping any balls.
- **Technology** - You embrace new tools and learn them quickly.
- **Being extremely adaptable and cost-effective** - You're creative and resourceful, especially when it comes to getting the best deals or streamlining processes.
- **Extra awesome** if:
- You're highly adaptable and driven.
- You have a never say never attitude.
- You're able to catch even the smallest grammar mistakes.
- You can manage many projects at once and are super organized.
**This role is NOT for you if**:
- You need step-by-step instructions to get started
- You prefer predictable, slow-paced environments
- You're uncomfortable with direct feedback
- You've only worked in traditional corporate admin roles
**What You'll Do**
The daily responsibilities in this role include, but are not limited to:
- **Executive Calendar Management**: Scheduling for the CEO, including client meetings and internal 1:1s, ensuring time is optimized.
- **Inbox Triage**:Monitoring and filtering priority communications for the CEO to ensure urgent items are flagged.
- **New Client Administration**: Invoicing, CRM tracking, internal communications.
- **Travel Logistics**:Booking flights and accommodations for leadership and production teams (preventing last-minute fire drills).




- **Special Projects**:Assisting with any projects the CEO indicates.
**What You'll Need**
- **2+ years supporting a founder, CEO, or executive**in a fast-paced environment (agency, startup, SaaS, or similar)
- **Experience working with executives** in a rapidly growing environment (agency, consulting, SaaS, or video production/post-production environment preferred).
- **Highly proficient in Google G-Suite Apps** (Gmail, Docs, Sheets, Slides), clickup and hubspot (or a willingness to learn)
- A **can-do attitude** and a natural ability to adapt in a dynamic environment.
- **Excellent written and verbal English communication skills**.
**Soft Skills**:
- **High Agency (Proactive)**:Has a "figure it out" mindset.
Doesn't need to be told _how_ to solve a problem, just _what_ the problem is.
- **Systematic & Organized**: Naturally creates checklists and processes; hates chaos and messiness.
- **Direct & Thick-Skinned**:Comfortable with direct feedback (the "No Filter" culture) and capable of being a "gatekeeper" for the CEO's time.
- **Adaptable**:Thrives in a fast-paced environment where priorities shift daily.
- **Strategic Thought Partner**:Possesses strong business acumen and intuition, serving as a reasonable sounding board for the CEO.
- **Discreet**: Capable of handling sensitive financial and personnel information with total confidentiality.
**Technical Skills**:
- **Google Workspace**: Expert level in Calendar (time zones/scheduling), GMail, and Sheets/Docs.
- **CRM Familiarity**: Experience with CRMs (basic data entry and reporting).
- **Project Management Tools**: ClickUp knowledge preferred.
**Why Join Us**
Working at Viral Ideas can accelerate your career and give you the opportunity t

📌 Executive Assistant To Ceo (Remote Agency/Startup Environment High-Performance) (México)
🏢 Viral Ideas Marketing
📍 México