Job Overview:
Perform and coordinate a variety of tasks to support the company, as part of the leadership of the office service team.

Summary of Responsibilities:
- Order office supplies for firm; perform associated administrative tasks, including coding and assembling of invoice packages for accounting. Research costs and supplies for various office items and equipment. Solicit competitive bids.
- Ensure smooth and consistent operation of office services on a daily basis. Conduct daily/monthly/annual meetings in the office, coordinate work and schedules. Providing all the necessary support for proper development of the activity.
- Trouble-shoot problems with office equipment and furniture. Place service calls to appropriate vendors for office equipment and office facilities. Communicate outages to staff.
- Printers’ management. Take monthly copier meter readings. Code and assemble copier invoices for accounting. Solicit copier meter readings from CA office services group.
- Serve as reception desk. Backup office assistants in all their functions.
- Suggest new processes,



or modification of old processes, to improve Office Services’ efficiency.
- Coordinate internal staff moves and assist with minor furniture modifications and moves.
- Maintain central files and Records, owning all associated responsibilities. Maintain the central files database, deal with requests with off-site file storage, store hard and electronic copies of all company/client contracts, proposals, and other communications, assist with audits. Work with Finance in Records Management.
- Payments management to vendors, having a good knowledge of the company's tools for invoice and payment management. Assist with managing invoice queries as raised by Accounts payable or in communication with vendors.
- Delivery and collection for IT equipment and mobiles. Management of inventories for mobile devices.
- All other duties as needed or assigned.

Qualifications (Minimum Required):
- High school diploma

📌 Facilities Assistant (Ciudad de México)
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📍 Ciudad de México