Exciting Remote Opportunity! We're Hiring an Executive Assistant - Real Estate Investing!
Are you an ownership-minded operational partner with real estate experience who excels at project coordination, CRM data management, and proactive seller outreach? We are seeking a full-time Executive Assistant based in the Philippines, LATAM, or South Africa to support the founder of a growing Florida and Illinois-focused residential real estate investment firm!

Job Details at a Glance

Job ID: FREJAZ1EA

Job Status: Full Time

Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM / 10:00 AM to 7:00 PM (Central Time)

About the Client
Our client is a residential real estate investment firm specializing in acquiring, renovating, and reselling homes, with a primary focus on foreclosures and pre-foreclosures in Florida and Illinois. The firm holds a portfolio of leased residential properties and manages an active deal pipeline through a proprietary lead-tracking system. To allow the founder to focus on high-value deal evaluation and closing, leadership is bringing on a dedicated Executive Assistant to manage administrative workflows, vendor coordination, and initial seller outreach.

About the Role
Following a management-by-exception model, you will independently manage recurring administrative, project coordination, and lead management operations. You will ensure administrative records are accurate, project renovation schedules stay on track, skip-tracing and seller outreach are executed systematically, and prospective sellers are prepared for owner review.

Executive & Administrative Operations: Manage recurring administrative tasks, scheduling, action items, email triage,



and document control; keep project and acquisition files organized.

Project Administration & Coordination: Coordinate with Project Managers, contractors, and vendors to gather estimates, invoices, and schedules; monitor updates against 60-day completion targets and budget exceptions.

Lead & Pipeline Management: Maintain complete, structured records in the company’s lead-tracking system (status, source, next actions, follow-up dates).

Pre-Foreclosure Outreach & Specialist Handoff: Serve as the primary initial contact for homeowners in foreclosure situations; conduct respectful outreach to evaluate interest and schedule appointments for the owner (appointment setting, not closing).

Skip Tracing & Activity Tracking: Track down owner contact info, maintain follow-up discipline, and submit daily updates alongside a comprehensive weekly Executive Operations Report.

Process Improvement & AI Integration: Utilize AI productivity tools (Claude) to streamline drafting, data organization, and process documentation into SOPs.

Social Media Support: Provide secondary support for social media content creation as assigned.

Qualifications & Skills

Real Estate Experience: Prior experience in residential real estate—particularly with foreclosures,



pre-foreclosures, renovation projects, or investment transactions is strongly preferred.

Phone Outreach Confidence: Demonstrated comfort, effectiveness, and confidence making proactive, natural-sounding calls to potential property sellers.

CRM & Data Management: Hands-on experience with CRM systems, databases, or spreadsheets, with acute attention to detail regarding missing or inconsistent data.

AI Tool Proficiency: Demonstrated experience using AI productivity tools (such as Claude) for content drafting, data organization, and SOP creation.

Communication & Accountability: Exceptional written and verbal English communication; ability to operate independently under a management-by-exception model and take ownership of deadlines.

Custom Spreadsheet / Database / CRM Dashboard, Microsoft 365 / Outlook, AI Productivity Tools (Claude), Phone/Dialer Services & Skip-Tracing Tools, Real Estate Research Platforms.

Week 1 (Learn & Establish Baselines): Master company operations, project structures, acquisition criteria, and reporting standards under supervised execution.

Week 2 (Execute With Review): Perform recurring administrative, project, and acquisition responsibilities with management review.

Week 3 (Assume Routine Ownership): Independently perform established recurring processes, flag exceptions, and improve follow-up discipline.

Week 4 / Day 30 Objective (Demonstrate Control): Independently execute assigned recurring processes, prepare executive reports, and measurably reduce the owner’s administrative workload.

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📌 Executive Assistant - Real Estate Investing (Centro-Norte)
🏢 InsideOut
📍 Centro-Norte