we are looking for a detail-oriented and organized client & sales administrationprofessionalto join our dynamic team. This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendorcommunications, and ensure seamless order processing and administrativemanagement.
key responsibilities
1. Sales enquiry & proposal support
- enquiry management: coordinate incoming client enquiries and assistinidentifying target areas based on customer needs.
- vendor coordination: contact vendors to check site availability, obtain pricing,and compile vendor quotations.
- proposal preparation: select optimal advertising sites and prepare detailedproposal documents and formats.
- site mapping: map precise site locations using google maps, inputtingcoordinates and photos with microsoft power point/ canva to ensurehigh-quality presentations.
- client quotations: finalize approved client quotations, share proposals torespective clients and support subsequent clientfollow-ups. Comfortable withutilizing crm.
2. Order processing & coordination
- media confirmations: assistthe sales team in preparing and drafting mediaconfirmation documents based on confirmed customer orders.
- purchase order administration: manage purchase order (po) administrativetasks and send documents back to clients.
- document management: upload signed files to the server and coordinate withthe accounts team to ensure promptinvoice issuance.
- supplier coordination: draft and issue purcahse orders to media suppliers andcoordinate with the sales team for accuracy reviews before sending.
3.
Database maintenance & tracking
- master lists: systematically record sales and purchase details in master exceltracking lists to maintain up-to-date transaction history.
- campaign tracking: track and update campaign expiry lists to log and monitorcontracttimelines forfuture follow-ups.
- record keeping: maintain accurate and organized customer records, recordingcorrespondences and routing inquiries as necessary.
requirements
education: diploma orbachelor’s degree inbusiness administration, marketing, or a related field (juniorto middle-skilled graduates are highly encouraged toapply).
- technical proficiency: solid proficiency in microsoft excel/google sheets fortracking and data entry.
- geographical & office tools: high comfortlevel using google maps forcoordinates plotting and location identification. High comfort with using crm µsoft; products; powerpoint, ai tools, gemini, claude, canva and cloudstorages.
- attention to detail: meticulous attention to detail, ensuring accuracy in pricing,coordinates, and paperwork.
- interpersonal & communication skills: professional communication skills(written and verbal)to correspond effectively with both vendors and clients.
- self-management: strong organizational and multitasking skills with the abilityto work under minimal supervision.
- transport : possess own transport and valid driving licence. Willing to travellocally and outstation when required with travel & petrol allowances.
- language: fluentin english andbahasa malaysia; mandarin is an addedadvantage