"Our leaders have always encouraged us to try new approaches and learn by experimentation. The biggest learning through this was that persistence and calculated risks, pay off."

- Thoroughly understands of the SCALA system (Materials Management System).
- Adheres to all policies with regard to the purchasing, receiving, issuing and storing of items/ goods in the Hotel.
- Ensures full compliance with the Departmental Operational Manual for all areas of the Materials Management.
- Ensures the security and maintenance of a clean and organised storeroom and receiving area, including the receiving office, receiving dock, and adjoining areas.

Purchasing

- Supports the day-to-day administrative operation of food purchasing within the Materials Department.
- Maintains food requisitions, purchase requests, purchase order files and records.
- Advises the Assistant Manager - Materials of unusual or excessively high consumption of inventory and non-inventory items.
- Enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Assistant Manager - Materials.
- Assists and coordinates all product requisitions and specifications of food items from kitchen.
- Maintains inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of SCALA.
- Ensures that every kitchen outlets in the hotel receives goods and services as required and to the standards they have specified.
- Creates Purchase Orders for all food and beverage requisitions through the use of SCALA.
- Sources and obtains price quotation for all food purchase requests.




- Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage.

Receiving

- Responsible for the accurate, timely receipt and strict accountability of all goods and services received by the hotel.
- Ensures the timely clearance of all freight from forwarders, customs clearance of inbound freight, and other activities required to ensure prompt delivery of imported materials to the hotel.
- Ensures proper documentation of all receiving activities, including local and imported materials.
- Responsible for the timely and accurate processing of all receipts into the Hotel's computer system, including the daily reporting of all receiving activities to the Assistant Manager - Materials and the Accounting Department.
- Ensures prompt processing all vendor credit requests and vendor credit memos, as well as the prompt return of rejected products to vendors.
- Assists in monthly inventory counts and reconciliation.
- Ensures all items received from the suppliers or contractors meet the Hotel requirements and specifications.
- Ensures the quantities of all items received are accurate to the purchase order.
- Ensures no expired items or goods have been received from suppliers/ vendors.

Store

- Responsible for the accurate, timely issuing of items to respective departments.




- Ensures proper documentation of all issued items.
- Ensures all items issued to departments are in good conditions.
- Ensures the FIFO procedure is being observed when issuing out items to user departments.
- Ensures the security and maintenance of a clean and organised receiving area, including the Materials Office, receiving dock, and store areas.
- Ensures monthly inventory counts are being carried out as per the Hotel policies and procedures.
- Ensures all items are stored in the right temperature and designated sections/ racks.
- Ensures no expired items are being issued to the user department.
- Reports to the Assistant Manager - Materials for necessary action on excessive stocks of any slow moving items prior to the expiry date.
- Ensures all items in the store are accurately recorded in the store inventory.
- Ensures all proper documents with approval are received prior to issuing out any items from the store.
- Ensures all items received from the suppliers or contractors meet the Hotel's requirements and specifications .

Administration

- Answers and routes incoming telephone calls.
- Maintains, creates and routes all administrative paperwork related to or to be distributed by the Materials Department.
- Maintains item records and forms as required by the corporate management and policies.
- Compiles statistical reports as required by Assistant Manager - Materials.
- Mails, faxes, and forwards approved Purchase Orders to respective suppliers.
- Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the

📌 Materials Associate (Chihuahua)
🏢 Hyatt
📍 Chihuahua