Relocation Support: This role is based in Mexico City, Mexico.
Novartis is unable to offer relocation support: please only apply if accessible.
Be at the heart of creating exceptional first impressions—this role gives you the unique opportunity to shape every new hire's Day 1 experience.
As Recruitment Solutions Preboarding
Coordinator, you will play a critical role in ensuring that every step of the hiring journey runs smoothly, efficiently, and seamlessly. From coordinating key processes to maintaining compliance and quality, your work will directly impact how new talent joins and experiences Novartis, setting the foundation for their success from day one.
Key Responsibilities
Manage preboarding activities including background checks, medical checks, and documentation workflows
Ensure timely and compliant execution of all administrative hiring processes
Collaborate with recruiters, HR partners, and cross-functional teams to enable Day 1 readiness
Identify process gaps and continuously improve workflows to enhance hiring efficiency and candidate experience
Essential Requirements
Minimum 2 years of experience in an administrative or coordination role within human resources or talent acquisition
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
Excellent communication skills and ability to collaborate with diverse stakeholders
English and Spanish is a must
High attention to detail with a focus on quality and process compliance
Ability to work in a fast-paced environment while meeting deadlines and service level expectations
Desirable Requirements
Experience working with applicant tracking systems or human resources information systems
Exposure to recruitment or preboarding processes in a multinational or shared services environment
Portuguese is desirable
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Accessibility and Accommodation
Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Novartis tiene el compromiso de trabajar y proporcionar adaptaciones razonables para personas con discapacidad. Si, debido a una condición médica o discapacidad, necesita una adaptación razonable para cualquier parte del proceso de contratación, o para desempeñar las funciones esenciales de un puesto,
envíe un correo electrónico a y permítanos conocer la naturaleza de su solicitud y su información de contacto. Incluya el número de posición en su mensaje.