Business Operations Coordinator (Operations, Billing & Workflow Coordination)
Position Type: Full-Time, Remote
Business Hours (EST Required)
At Pavago, one of our clients is hiring a Business Operations Coordinator to support the day-to-day execution of business operations across CRM management, billing, scheduling, crew coordination, client communication, and administrative workflows.
You'll work directly with the Owner to support daily operations, manage multiple workflows, and help the business run efficiently through strong organization and follow-through.
Support daily operational workflows to ensure smooth business performance.
CRM & Data Management
Maintain accurate records within CRM systems, including client information, job data, and scheduling details.
Organize digital files across:
Microsoft Excel
Maintain clean, organized, and accurate operational data.
Prevent discrepancies that may impact reporting, scheduling, or billing.
Billing & Invoicing
Verify billing aligns with completed work and operational records.
Monitor accounts receivable and follow up on outstanding balances.
Review daily time entries for payroll processing and job costing accuracy.
Support efficient coordination between field teams and office operations.




Maintain organized CRM pipelines and follow-up activities.
Municipal contract research
~ Communication Management
Organize and manage the Owner's email and Microsoft Teams communications.
Able to work independently with minimal supervision.
Business Operations
Billing
Microsoft Excel
Experience using CRM systems.
Excellent written English communication.
Professional email management skills.
Strong organizational and time-management abilities.
Field service businesses
Payroll coordination
Accounts receivable
Vendor management
Update CRM records and maintain operational data.
Review time tracking for payroll accuracy.
You keep business operations organized, accurate, and running efficiently by ensuring systems, schedules, billing, and communication remain reliable every day.
Accurate and up-to-date CRM records.
Accurate payroll time tracking.
Work directly with business leadership.
High ownership across business operations and workflow coordination.
Structured remote work environment with clear expectations.
Operations Manager
Executive Operations Coordinator
Business Operations Manager
Chief of Staff

Spark Hire Intro Video (3-5 minutes)
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📌 Business Operations Coordinator (Ciudad de México)
🏢 Pavago
📍 Ciudad de México