OBJECTIVE:

This scope includes office environment, assets, vehicles, dining and dormitory facilities, meeting organization, reception services, and the control of administrative expenses. Leads the administrative team to provide efficient and standardized logistical and administrative support services for the company’s operations.

KEY RESPONSIBILITIES:

- Administrative System Management: Develop and refine administrative policies, processes, and work standards; oversee their implementation and ensure compliance, while continuously improving the efficiency and standardization of administrative services.
- Office Environment and Asset Management: Coordinate the management of the office environment, workstations, utility services (water and electricity), and fixed assets; organize asset inventories and maintenance; control administrative expenditures.
- Logistical Support Management: Oversee daily operations and vendor performance for dining, dormitory, staff transportation, cleaning, landscaping, and security services, ensuring that employees’ basic living and working needs are met.
- Meetings and Reception: Organize space, materials, and workflows for company meetings and events; manage the reception of visiting clients and external parties, ensuring a positive corporate image.
- Procurement and Expense Control: Manage the procurement and price benchmarking of administrative materials and services; prepare the administrative budget and monitor its execution, with a focus on cost reduction and efficiency improvements.
- Team Management: Oversee daily operations, task allocation, training, and performance evaluation for the administrative team,



while fostering a strong service mindset and enhancing the team’s professional capabilities.
- Interdepartmental Coordination and Emergency Response: Coordinate administrative support for various departments, manage unforeseen situations and emergency matters, and assist with other administrative tasks as assigned by the company.

JOB SPECIFICATIONS

- Technical competencies: Knowledge of management processes across various administrative and logistical modules; proficient use of office software (Microsoft Office); strong capability in drafting official documents, budget control, and vendor management.
- Other requirements: Solid organizational, coordination, communication, and team management skills; a strong sense of responsibility and a service-oriented mindset; an exceptional ability to work under pressure and adapt to change; meticulousness, rigor, and strong organizational skills.
- Additional qualifications (optional): Professional certifications related to administrative management are a plus; experience in organizing large-scale events, coordinating logistics in industrial plants, or collaborative EHS (Environment, Health, and Safety) management is valued; demonstrated ability in cost control and process optimization.

REQUIRED EDUCATION: University degree or higher (academic requirements may be more adaptable for candidates with extensive professional experience). Degrees in Administration, Business Administration, Human Resources, or related fields are particularly valued. REQUIRED EXPERIENCE: More than 3 years of experience in administrative management, including at least 1 year in an administrative supervisory or team management role.

LANGUAGES:

Proficiency in English as a working language.

Job Type: Full-time

Work Location: In person

📌 Administrative Supervisor | Manufacturing Industry (Otay Insurgentes)
🏢 North American Production Sharing
📍 Otay Insurgentes