The Institute for Portfolio Alternatives (IPA) is seeking an Executive Assistant to the President and CEO. The IPA is a growing, collaborative team that moves quickly and performs at a high standard, focused on delivering exceptional value for its members.

This is a high-trust role. The Executive Assistant will make sure the CEO's time is focused on the IPA's highest priorities, including managing a demanding calendar, keeping the CEO prepared for every meeting and trip, and handling the details that keep leadership running smoothly.

We value anticipation, discretion, and polish. The adecuado candidate stays several steps ahead, communicates professionally, and handles confidential matters with sound judgment.

The IPA is based in Washington, D.C.; the position is fully remote, with periodic travel for IPA conferences and other meetings.

Only CVs in English will be considered

What You Will Do:

- Calendar and Time Management: Proactively manage the CEO's calendar- prioritizing requests, resolving conflicts, and protecting time for the most important work.
- Meeting Preparation: Make sure the CEO walks into every meeting prepared, with agendas, briefing materials, and background on attendees, and that follow-ups are captured afterward.
- Travel and Logistics: Plan and coordinate domestic and international travel, including conferences, member visits, and meetings, and manage related expenses.
- Board and Stakeholder Support: Coordinate logistics, materials,



and communications for Board of Directors meetings and support the CEO's interactions with member executives, policymakers, and other key stakeholders.
- Correspondence and Point of Contact: Draft routine correspondence, and serve as a professional, responsive first point of contact for the CEO's office.
- Follow-Through: Track action items and deadlines from the CEO's meetings and see them through, in coordination with other staff.
- Office Administration: Handle expense reports, contact records, and other administrative needs for the CEO.

Reporting Relationships: Reports directly to the IPA President and CEO.

Who You Are:

- Exceptionally organized and detail-oriented, anticipating needs rather than waiting to be asked.
- Trustworthy, with the discretion and integrity to handle confidential information.
- A polished communicator, comfortable interacting with senior executives, Board members, and public officials.
- Calm, adaptable, and resourceful under pressure and shifting priorities.
- Experienced supporting a senior executive; experience in an association or financial services setting is a plus, though not required.
- Highly proficient in Microsoft 365.
- College degree required.
- Fluent in English required.

Private insurance is offered.

About the Institute for Portfolio Alternatives: For over four decades, the IPA has been the preeminent voice of alternative investments and private markets. Through advocacy, conferences, and research, the IPA is at the center of private markets.

📌 Executive Assistant (Fluent English, Remote in Mexico) (Ciudad de México)
🏢 Institute for Portfolio Alternatives
📍 Ciudad de México