Job Summary:

The Staff Accountant / Bookkeeper is responsible for maintaining the financial records of clients, including reconciling accounts, preparing journal entries, and delivering reliable monthly financial reports in a timely manner. In addition to recording day-to-day financial transactions with precision, this role requires strong verbal and written communication skills.

Staff

Accountants regularly interact with clients to request missing information, answer questions about financial reports and reconciliations, and clearly communicate key observations for further review with fractional advisors. The idóneo candidate is professional, analytical, and organized, with the ability to meet tight deadlines and a solid foundation in bookkeeping, typically acquired through hands-on experience and/or an undergraduate degree in accounting or a related field.

Supervisory Responsibilities: None

Duties/Responsibilities:

Responsibilities

This position will provide a variety of accounting activities. Responsibilities for this position include:

- Auditing the coding, payroll entries and reconciliations prepared by our back-office team to ensure accuracy and identify discrepancies.
- Performing designated mid-month and end-of-month procedures for assigned clients in accordance with standard operating procedures.

• Closing the books and producing the monthly reporting package by the 8 th business day of the following month.
- Addressing Quality Control review notes by fixing and documenting resolutions timely in the designated system.
- Reviewing newly onboarded accounts thoroughly to get familiarized with client books, documenting all pertinent information in the respective Client Info Sheet (CIS), and setting up QBO books properly, particularly with regard to beginning balances and payroll liabilities.
- Ensuring a 3-way trust reconciliation is prepared monthly for each client and add explanations for variances where possible. Persistently following up to ensure clients are addressing variances timely.
- Acting as the main point of contact with clients for missing documentation,



responding to questions about financial reports and 3-way trust reconciliations, and professionally communicating any issues or observations related to their financial records.
- Clearly articulating key observations from financial reports that clients should review with their fractional CFO, controller, or legal management advisor, without offering independent financial advice.
- Demonstrating professional persistence in communicating with clients to obtain missing documents or clarifications needed to complete monthly bookkeeping and to resolve trust discrepancies promptly.
- Drafting clear, professional written communications to document requests, explanations, and follow-up actions in internal systems and in messages to clients or advisors.
- Identifying and documenting 3-way trust discrepancies timely.
- Ensuring proper documentation and filing of documents are in place according to policy.
- Providing support for financial analysis by answering questions and/or preparing reports as requested by HTM Controllers/Advisors on behalf of members.
- Participating in client and/or advisor conference calls to explain/answer any bookkeeping questions as deemed necessary, or to request necessary information.
- Escalating any issues promptly before they become bigger issues and/or before member escalates.
- Participating in training new technical staff by permitting them to ‘shadow’ you, answering their questions and providing feedback to management team.
- Recording daily time by client in the applicable system.
- Completing year-end closing and post year-end tax adjusting entries.
- Obtaining QuickBooks Certification and attending all in-house mandatory trainings for ongoing education.
- Assuming additional tasks and responsibilities as assigned.
- Keeping all client information confidential.





Required Skills/Abilities:

- Possess strong competency of general accounting principles and practices; particularly with regard to payroll journal entries.
- Possess strong organizational skills, problem-solving skills and be detailed oriented
- Proficiency using accounting software and spreadsheets. Experience with QuickBooks Online and/or various payroll programs is a PLUS.
- Be able to work in a fast paced, team-centered environment against tight deadlines
- Experience working with escrow/trust ledger accounting for lawyers is a big PLUS
- Be able to speak, read, and write English fluently and professionally, with the ability to draft clear and concise messages to clients and team members.
- Possess excellent interpersonal communication skills, with the confidence to engage with clients directly and represent the bookkeeping team professionally.
- Be comfortable on Zoom or phone calls/Text with clients and their advisors, with the ability to explain technical bookkeeping matters in plain language.

Education and Experience:

- Bachelor’s degree in Accounting or Finance preferred
- Minimum of one-year related experience and/or training in accounting or financial control work.
- Or significant advance bookkeeping experience and understanding of how to post payroll entries
- Having IOLTA/Trust accounting and reconciliation experience is a PLUS.

Travel:

Occasional travel may be required for quarterly conference participation.

Hours:

Standard office hours 9am – 6pm Eastern Time. Estimated work 45 hours/week.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are to be determined in conjunction with supervisor. Occasional evening and weekend work may be required as job duties demand.

Other Duties

Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary:

- $40,000-$50,000 mexican pesos

📌 Staff Accountant/Bookkeeper (english) (México)
🏢 Impact Hire
📍 México