VIRTUAL CONSTRUCTION ADMINISTRATIVE ASSISTANT

About the role

All Pro Contractor is a growing residential remodeling and ADU company in San Diego. We are looking for a dependable, organized virtual assistant to help keep leads, estimates, client communication, and project details moving.

You will work with the owner and team members, including our salesperson, estimator, and designer. Your role is to organize information, follow up on open items, and help the team stay on schedule. Construction experience is helpful, but strong administrative and communication skills are essential.

Responsibilities

- Organize the owner's calendar, appointments, and daily meeting agendas.
- Enter new leads into the company tracking system and help ensure timely follow-up.
- Update Buildertrend with client information, walkthrough notes, photos, and follow-up items.
- Track estimate status, design selections, pending information, and proposal follow-ups.
- Coordinate routine communication with clients and team members.
- Prepare job updates, organize project documents, and track deadlines.
- Remind team members about open items and report delays or missing information.
- Help create and maintain company procedures, checklists, and templates.
- Keep records accurate, organized, and confidential.





Qualifications
- Experience in administrative support, virtual assistance, construction administration, or a similar role.
- Strong written and spoken English; Spanish fluency is a plus.
- Excellent organization, communication, and follow-through.
- Comfortable using email, calendars, spreadsheets, and online project-management tools.
- Buildertrend experience is a plus.
- Reliable internet connection and availability during agreed San Diego business hours.

What success looks like
- New leads are recorded and followed up on promptly.
- Estimates and design selections have clear next steps.
- Project information is organized and easy for the team to find.
- Deadlines and pending items are visible before they become problems.
- The owner spends less time chasing routine details.

How to apply Please send your resume and a short introduction describing your administrative experience, availability, and relevant construction or Buildertrend experience to:

[email protected]

Schedule: Full-time, with availability during San Diego business hours

ALL PRO CONTRACTOR | REMOTE | FULL-TIME

Job Type: Full-time

Pay: From $5,000.00 per week

Work Location: Remote

📌 Virtual Construction Administrative Assistant (México)
🏢 All Pro Contractor
📍 México