About Saiyan Electric

Saiyan Electric is a licensed C-10 electrical contractor based in Downey, California. We deliver main panel upgrades and EV charging installations across more than 50 Southern California jurisdictions, managing up to 90 projects per month. Our back office is the backbone of that volume, and we are expanding the team that runs it.

Position Overview The Back Office & Permit Coordinator owns the administrative lifecycle of our projects, from permit submission through utility coordination, inspections and closeout. You will keep sales, field crews, customers, municipalities and utilities aligned, so that no project stalls for lack of follow-up.

Schedule: Monday to Saturday, 8:00 AM to 6:00 PM.

Key Responsibilities

- Prepare and submit permit applications, respond to plan-check corrections and track each permit through approval and inspection
- Coordinate utility requirements, including meter spot requests, scheduling and escalation of delayed items
- Prepare, file and follow up on claims, compiling the required documentation through resolution
- Coordinate project workflow across internal teams, external agencies and customers
- Manage the shared inbox and route incoming requests promptly and accurately
- Maintain accurate, real-time records in our CRM and project trackers




- Provide clear status updates to sales and field teams

Qualifications
- 2+ years of experience in back office operations, project coordination, permitting, or construction or utility administration
- Working knowledge of construction or electrical permitting, utility processes and project coordination
- Proficiency with CRM platforms (e.g., HubSpot, Housecall Pro, Salesforce, Monday, Airtable)
- Advanced skills in Google Workspace and Microsoft Office, including spreadsheets, PDF editing and e-signature tools
- Strong organizational, time management and follow-up discipline, with the ability to manage dozens of concurrent open items
- Excellent written and verbal communication in English; Spanish is an asset
- Availability to work Monday to Saturday, 8:00 AM to 6:00 PM

Technical Requirements
- Personal desktop or laptop computer in good working condition
- Reliable high-speed internet connection

What We Offer
- A clearly defined role with a well-scoped set of responsibilities
- Onboarding and training on our systems and processes
- Stable, high-volume work with a growing company

Saiyan Electric is an equal opportunity employer. Job Type: Full-time

Pay: $14,000.00 - $16,000.00 per month

Work Location: Remote

📌 Back Office & Permit Coordinator (México)
🏢 Saiyan Electric
📍 México