? Exciting Remote Opportunity We're Hiring an Operational Executive Assistant ? Are you an assertive, deeply accountable professional with real estate experience and a proactive problem-solving mindset? We are seeking a bilingual Operational Executive Assistant to serve as the operational backbone for the Founder across a fast-paced real estate firm and an affiliated mortgage company ? IMPORTANT
- Watch this quick Loom video on how to get hired: ? https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 ?️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. ?️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. ? Job Details at a Glance
• Job Title: Operational Executive Assistant (Bilingual)
• Job ID: MATTIA1EA
• Industry: Real Estate & Mortgage
•

Location:
LATAM
• Job Status: Full Time
• Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM (EST)
•

Salary:
$8 – $11 per hour
• Target Start Date: ASAP ? About the Client The client is a fast-paced, highly active real estate company specializing in residential buying, selling, and investor relations, operating alongside an affiliated mortgage business. The firm operates in a dynamic, seasonal market that requires high energy, strict operational discipline, and exceptional client care. As the business grows, the Founder requires a high-level operational partner to support both companies simultaneously by streamlining workflows, protecting sensitive data, and building scalable internal systems. ?

About the Role
We are seeking a proactive, deeply accountable Executive Assistant to support the Founder across all core operations. We are strictly looking for an assertive critical thinker who takes total ownership, anticipates needs, and drives resolution—not a passive order-taker. You will serve as the operational backbone of the company: overseeing team members, managing high-level inbox flows, onboarding new clients/agents,



and converting tribal knowledge into bulletproof internal documentation. ?

Key Responsibilities
• SOP & Process Documentation (High Priority): Systematize operations by creating and updating clear Standard Operating Procedures (SOPs)—especially regarding agent and client workflows—to ensure processes stay current and scalable.
• Task Delegation & Accountability: Assign tasks to the appropriate team members, oversee the Transaction Coordinator, and maintain tight accountability to ensure no details fall through the cracks.
• Email & Inbox Ownership: Fully own and manage the Founder’s inbox—moving beyond simple flagging to actively resolving issues and drafting responses independently.
• Client & Agent Onboarding: Seamlessly handle onboarding for new real estate agents and clients, including conducting brief introductory screening chats to gauge client urgency.
• Calendar & Operations Management: Oversee calendar scheduling, prioritize daily tasks, and maintain seamless administrative order during peak market seasons. ✅ Qualifications & Skills ⭐ Core

Requirements:
• Real Estate

Experience:
Prior experience supporting a senior executive within the real estate industry is strongly preferred.
• Critical Thinking & Ownership: Proven ability to solve problems autonomously, exercise sound judgment, and drive projects forward without direct supervision.
• Communication: Exceptional written and spoken English-Spanish skills.
• Seasonal Stamina & Reliability: Ability to thrive under high-velocity, peak-season conditions with steadfast consistency and dedication.
• Data Security & Privacy: Strict adherence to data privacy standards and security safeguards when handling sensitive client and financial information.
• Technical

Skills:
High proficiency in Google Workspace. ? Submit your application today and take the first step toward your next great opportunity ? LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: ? Join our LATAM-Only Facebook Group Here

📌 Operational Executive Assistant (México)
🏢 Inside Out Hiring
📍 México