You are the operating layer around a busy founder. Half the job is classic executive support. The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status — without waiting to be asked twice.
This is not a scheduling-only EA. If you need a task list written for you every morning, this is not the seat.
Responsibilities
Executive support Information & File Governance: Handle sensitive and confidential company information with strict professional discretion.
Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.
Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.
Calendar, inbox triage, travel, and meeting prep across Pacific time
Draft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking)
Protect the founder’s time: decline, reschedule, batch, and...
Track open loops and close them Project management Workstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor, change, or quality). You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.
Build and keep current: trackers, SOPs,



meeting cadences, decision logs
Coordinate internal architects, engineers, lenders, subcontractors, and agencies to dates
Flag slippage early, with a recommended next step — not just a red status
Prepare weekly scorecard: what moved, what’s stuck, what needs a decision Operations Light CRM / pipeline hygiene
Document control (plans, contracts, warranties, permit packets)
Vendor selection, onboarding and invoice routing Requirements
Must-haves Based in Mexico; reliable home office and video presence
English at C1+ written and spoken (you will draft founder-level emails)
Spanish native or bilingual
4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects
Extreme ownership: you finish things
Tools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/Click Up a plus.
Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required) Nice-to-haves US client or US-founder experience
Familiarity with California permitting, modular/prefab, or design-build
Can produce a clean one-page brief from a messy 20-minute voice note How we work Core hours overlap 8:00 a.m.–5:00 p.m. Pacific
You will sit in client and vendor calls
Success in 90 days: founder calendar is clean, no dropped balls, every major project has an owner, a date, and a written status #J-18808-Ljbffr

📌 Executive Assistant - Mex (Ciudad de México)
🏢 Blue View Builder
📍 Ciudad de México