Real Estate Operations Coordinator – Property Management, Leasing & Tenant CoordinationFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.You'll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.What You'll OwnTenant & Leasing CoordinationRespond to tenant inquiries regarding rent, leases, maintenance, and property policiesProcess leases, renewals, applications, and tenant onboarding documentationSend rent, renewal, and compliance remindersMaintain accurate tenant files and signed documentationSupport property listings across Zillow, Apartments.com, MLS, and similar platformsProperty Management SystemsMaintain accurate records in Yardi, AppFolio, Buildium, or similar platformsTrack rent collections, delinquencies, occupancy, vacancies, and late feesMaintain rent rolls, occupancy trackers, and operational reportsKeep tenant and property records accurate and up to dateMaintenance & Vendor CoordinationCreate and assign maintenance work ordersCoordinate scheduling between tenants and vendorsTrack maintenance requests through completionFollow up proactively on outstanding issuesVerify vendor invoices against completed workOwner Reporting & OperationsPrepare owner statements, occupancy reports, vacancy updates, and operational summariesProvide visibility into rent collections, leasing activity, and open maintenance issuesEnsure reporting is accurate and delivered on timeDocumentation & ComplianceMaintain organized, audit-ready property documentationSupport compliance with Fair Housing requirements, lease procedures,



and applicable landlord-tenant regulationsEnsure applications, inspections, agreements, and tenant records are properly maintainedRequirements2+ years of experience in property management, leasing coordination, real estate operations, or property administrationHands-on experience with Yardi, AppFolio, Buildium, or similar property management softwareExperience with leasing documentation and tenant communicationUnderstanding of rent collection and maintenance workflowsStrong Microsoft Office and Google Workspace skillsExcellent written and verbal English communicationStrong organization, attention to detail, and follow-throughComfortable working remotely during U.S. business hoursNice to HaveExperience supporting portfolios of 100+ unitsResidential, commercial, or mixed-use property experienceMulti-state property management exposureFamiliarity with DocuSign or DotloopExperience with security deposits, owner statements, trust accounting, or property accounting workflowsWhat Success Looks LikeTenant inquiries and maintenance requests are handled promptlyLeases and property documentation remain accurate and organizedRent, occupancy, and delinquency records stay currentMaintenance work orders move efficiently from request to completionOwners receive timely, reliable updatesNo important follow-ups or operational details fall through the cracksWhy JoinFully remote opportunityHands-on ownership across property operationsExposure to leasing, tenant relations, maintenance, reporting, and complianceDirect impact on tenant experience and portfolio performanceGrowth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator rolesInterview ProcessInitial Application ReviewSpark Hire Intro VideoInterview with Pavago RecruiterClient InterviewOffer & Onboarding#RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs
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📌 Real Estate Operations Coordinator (México)
🏢 Pavago
📍 México