We're looking for a right hand to a dynamic business owner, managing everything from client-facing design documents to guest communications for vacation rentals. The Administrative Assistant / Design Support role is perfect for someone who thrives in variety, can pivot between tasks across multiple businesses, and wants to grow alongside an entrepreneur. You'll start part-time with a clear path to full-time as you prove your value and expand your responsibilities within the design business.
Client Overview
Our client is a US-based entrepreneur managing two thriving businesses: a professional interior design firm and a growing short-term rental portfolio including Airbnb properties. With plans to expand their rental business and a busy household of five, they need a adaptable, proactive assistant who can seamlessly support both business operations and light household management tasks.
Schedule: Monday - Friday, 10 am - 2 pm | EST (20 hrs per week)
Responsibilities
- Manage calendar scheduling and organization across both businesses and household needs
- Create and update client-facing documents in Canva for the interior design business
- Maintain and organize files using Google Workspace, including archiving and document management
- Handle billing and online payments for both businesses and household expenses
- Respond to guest messages and inquiries for Airbnb property management
- Conduct online grocery shopping and ordering for household needs
- Attend select meetings to take notes and provide team support
- Provide flexible administrative support across various tasks as priorities shift
Requirements
- Previous experience as an administrative assistant or personal assistant
- Proficiency with Google Workspace tools and organization systems
- Experience with Canva for creating and editing documents
- Strong attention to detail and organizational skills
- Ability to handle multiple tasks across different business areas
- Flexibility and willingness to be trained on new processes
Nice to have:
- Bonus if you have experience with property management or hospitality guest communications
- It helps if you have worked with interior design or creative businesses before
- Bonus if you have customer service background and enjoy client interaction
- Permanent work from home
- Immediate hiring