Overview
Key Responsibilities
Project Management
- Manage multiple active projects across departments or clients
- Track timelines, milestones, deliverables, and dependencies
- Run meeting agendas, capture notes, and assign action items
- Follow up with team members to ensure tasks are completed on time
- Maintain project dashboards, task boards, and documentation
- Identify risks, bottlenecks, or delays and proactively flag them
Personal & Executive Support
- Manage calendars, scheduling, and meeting coordination
- Assist with inbox organization, follow-ups, and reminders
- Prepare summaries, notes, and briefing documents for meetings
- Help prioritize daily and weekly workloads
- Coordinate logistics for meetings, calls, or travel when needed
Communication & Coordination
- Act as a central point of coordination between leadership and team members
- Communicate timelines, expectations, and updates clearly
- Support client or partner communications when required
- Ensure internal alignment and clarity across projects
Systems & Organization
- Maintain task management tools (Notion, Asana, Trello, ClickUp, etc.)
- Help improve workflows, SOPs, and internal systems
- Keep documentation organized and up to date
- Assist in creating repeatable processes for efficiency
- Qualifications:
- 2+ years experience in project management, executive assistance, or operations




- Strong organizational and time-management skills
- Excellent written and verbal communication
- Comfortable managing multiple priorities simultaneously
- High attention to detail and follow-through
- Ability to work independently and proactively
- Experience with Google Workspace and project management tools Bonus (Not Required):
- Experience in agency, startup, or creative environments
- Familiarity with CRM tools, client management, or operations workflows
- Background supporting founders or executives
- Experience with remote teams
What Success Looks Like
- Projects move forward without constant reminders
- Leadership stays focused on high-level priorities
- Meetings result in clear action items and execution
- Systems become more organized over time
- Communication gaps are reduced
- The team operates more efficiently and calmly
Why This Role Matters
This role is critical to the company's growth.
You are not just assisting, you are enabling execution, protecting leadership's time, and ensuring ideas turn into completed work.
Compensación: Este puesto ofrece un pago fijo de $1,000 USD mensuales, pagados en dólares estadounidenses.
El monto no se ajusta por tipo de cambio.
Pay: $18,** per month
Work Location: Hybrid remote in San Luis Potosí, S. L. P.

📌 Project Manager (México)
🏢 Collecting Heads Media
📍 México