Accounts Payable Specialist

Job Summary

A confidential company is seeking a detail-oriented, organized, and proactive Accounts Payable Specialist to join its Finance and Accounting team.

This position will be responsible for reviewing and processing vendor invoices, maintaining accurate accounts payable records, preparing payment requests, reconciling vendor accounts, and supporting the company’s accounting operations in the United States.

The ideal candidate will have previous accounts payable experience with a U.S.-based company, a multinational organization, or a company supporting operations in the United States.

This position requires advanced English proficiency, as the selected candidate will communicate regularly with coworkers, vendors, and other external parties located in the United States.

Work Arrangement

This is a primarily remote position available only to candidates currently residing in Nuevo León.

The selected candidate must be available to work onsite one day per week, depending on business needs, at either of the following locations:

- Ciénega de Flores, Nuevo León
- Guadalupe, Reciente León — Linda Vista area

The company will provide the necessary computer equipment and hardware.

What You Will Do

- Receive, review, and process vendor invoices accurately and within established deadlines.
- Verify invoice details, supporting documentation, payment terms, and required approvals.
- Match invoices with purchase orders and receiving documentation, when applicable.
- Review account coding and cost allocations before posting invoices.
- Enter and maintain invoices, credit memos, and other accounts payable transactions in SAP or another ERP system.
- Identify and resolve invoice discrepancies, duplicate charges, missing documentation, and payment issues.
- Coordinate with Purchasing, Receiving, Operations, and other departments to resolve invoice holds and obtain approvals.
- Maintain accurate vendor records and support vendor setup and information updates in accordance with internal controls.
- Prepare payment proposals and supporting documentation for review and approval.
- Support the processing of ACH payments, wire transfers, checks, and other authorized payment methods.
- Monitor invoice due dates, payment terms, and available early-payment discounts.
- Review accounts payable aging reports and follow up on outstanding items.
- Reconcile vendor statements and accounts payable balances.
- Respond to vendor inquiries regarding invoices, payment status, credits, and account discrepancies.
- Track vendor credits, advances, and unapplied payments.




- Support month-end and year-end closing activities, including accounts payable reconciliations and expense accruals.
- Assist with vendor tax documentation and annual vendor reporting, as needed.
- Prepare reports, schedules, and supporting documentation for internal and external audits.
- Maintain organized electronic records of invoices, approvals, payments, and vendor communications.
- Follow internal policies and controls related to purchasing, invoice processing, vendor information, and payments.
- Assist with improvements to accounts payable procedures, documentation, and reporting.
- Collaborate with Finance, Purchasing, Operations, and other departments located in Mexico and the United States.
- Perform other accounts payable and accounting responsibilities as assigned.

The company reserves the right to modify or add responsibilities according to business needs.

Qualifications

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- At least three years of relevant accounts payable experience.
- Previous accounts payable experience with a U.S.-based company, multinational organization, or company supporting U.S. operations.
- Experience processing vendor invoices, reconciling vendor statements, and preparing payments.
- Understanding of purchase orders, invoice matching, payment terms, and approval processes.
- Working knowledge of U.S. GAAP as it relates to accounts payable, expense recognition, and accruals.
- Experience supporting month-end closing activities and accounts payable reconciliations.
- Experience handling a high volume of invoices while maintaining accuracy and meeting deadlines.
- Experience working with manufacturing, distribution, industrial, or steel-related companies is a plus.
- Must currently reside in Nuevo León.
- Must be able to travel to Ciénega de Flores or Guadalupe once per week.

English Requirement

Advanced English proficiency is required.

Candidates must be able to:

- Maintain fluent and professional conversations in English.
- Participate confidently in meetings, phone calls, and videoconferences.
- Communicate directly with vendors and coworkers located in the United States.




- Write clear and professional emails regarding invoices, payments, discrepancies, and account balances.
- Understand and discuss accounts payable and accounting terminology in English.

Applicants who do not meet the advanced English requirement will not be considered for this position.

Software Knowledge

- Microsoft Office, particularly Excel and Outlook.
- SAP or a similar ERP system.
- Accounts payable and accounting systems.
- Online banking and electronic payment platforms.
- Google Workspace.
- Zoom, Microsoft Teams, and other videoconferencing platforms.
- Strong data-entry and electronic document management skills.
- Experience using Excel lookup functions and pivot tables is a plus.

Skills and Competencies

- Strong attention to detail and accuracy.
- Excellent verbal and written communication.
- Organization and time management.
- Analytical and problem-solving skills.
- Ability to manage multiple priorities and meet payment and closing deadlines.
- Proactive communication and consistent follow-up.
- Professional and service-oriented approach when working with vendors.
- Confidentiality and sound judgment when handling financial and banking information.
- Ability to work independently in a remote environment.
- Teamwork and collaboration across departments.

What We Offer

- Mexican statutory benefits only.
- Company-provided computer equipment and hardware.
- Primarily remote work arrangement, with onsite attendance one day per week.
- Opportunity to collaborate with teams and vendors in the United States.

Join Our Team

Are you ready to take the next step in your accounts payable career and apply your experience in an international business environment?

Apply today and join a team where your accuracy, organization, and follow-through help keep financial operations running smoothly.

Job Types: Full-time, Permanent

Pay: $25,000.00 - $28,000.00 per month

Application Question(s):

- What are your monthly gross salary expectations for this position?
- How would you describe your English proficiency?
- Do you currently live in Nuevo León, and are you available to travel once per week to either Ciénega de Flores or Linda Vista, as required?
- How many years of accounting experience do you have working with a U.S.-based company or supporting accounting operations in the United States?
- Do you have practical experience with U.S. GAAP, account reconciliations, journal entries, and month-end closing activities? Please briefly describe your experience.

Work Location: Hybrid remote in Ciénega de Flores, N. L.

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