Senior Office Generalist or Assistant Office Manager
Location
Ciénega de Flores, Actual León, México

Onsite, Hybrid or Fully Remote
Onsite

Status
Full Time

Reports To
Plant Manager

FLSA Status
Exempt (Salary)

Management Position
No

Compensation Min
$30,000 MXP annually

Compensation Max
$36,000 MXP annually

Bonus Potential
5%

Position Overview
Reporting to the Plant Manager, the Office (Administrative) Generalist is responsible for managing the daily activities of the office to ensure efficient operations, service delivery and expense control. The OM will develop and implement procedures and policies for all administrative activities. This position will manage document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations.

Responsibilities

Ensure a welcoming and professional reception for visitors and clients.

Work with Buyer in selection of vendors and the purchase of office equipment and supplies.

Coordinates resources to troubleshoot, determine the best solutions, and solve problems.

Support Plant Manager with tracking and analyzing operational costs and monitoring budget.

Manage office schedules, appointments, and conference room bookings.

Assist in the preparation of reports, presentations, and documents.

Handle phone calls, emails, and correspondence efficiently.

Maintain and update company records, databases, and filing systems.





Assist in travel arrangements and expense reporting for team members.

Finance Support

Assist with basic financial tasks such as invoicing and expense tracking.

Support Sr. Accountant with payroll funding

Liaise with external vendors and service providers

Project Assistance

Collaborate with project teams on administrative tasks as needed

Other duties as assigned

Qualifications

Bilingual (English/Spanish)

Excellent communication (verbal and written) & problem-solving skills.

Proficient Computer Skills (MS Office, ERP Systems, etc.)

Familiar with or able to learn payroll processing

General finance knowledge

Strong organizational and time-management skills.

Strong team building, decision-making and people management skills.

Ability to create accountability and lead by example.

Physical Requirements

3 years of administrative or generalist experience

This position is required to be onsite daily.

Prolonged periods of sitting at a desk working on a computer.

Must be able to see and respond to dangerous situations.

Must be able to wear personal protective gear when touring the production floor.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Career Roadmap
The next opportunity from this position is: This position could pursue an Office Manager, HR or Finance position.

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