Description Admin Assistant (Bookkeeping & Inventory Management) – Remote Bookkeeping | Inventory Management | Vendor Coordination | Operations Support Position Type: Full-Time, Remote

Working Hours
U.
S. Business Hours

About the Role
At Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business. This is not a traditional administrative role. You’ll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly. You’ll work across:
- Bookkeeping
- Inventory management
- Vendor coordination
- Payroll support
- Financial documentation
- Operational reporting If you’re detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you. What You’ll OwnBookkeeping & Financial Operations
- Maintain accurate bookkeeping records and daily financial transactions.
- Process invoices, expenses, reconciliations, and transaction tracking.
- Support payroll processing and payment calculations.
- Prepare financial and tax documentation.
- Maintain audit-ready digital financial records.
- Assist in improving accounting workflows and operational efficiency.
- Support month-end bookkeeping activities and reporting. Inventory Management
- Monitor inventory levels and stock movement.
- Coordinate purchasing and inventory replenishment.
- Maintain accurate inventory tracking systems.
- Identify shortages, overstock, or inventory discrepancies.
- Generate inventory reports and cost summaries.
- Recommend improvements that increase inventory accuracy and efficiency. Vendor & Expense Management
- Build and maintain strong relationships with vendors.




- Track invoices, contracts, payment schedules, and outstanding balances.
- Coordinate vendor communications regarding billing, orders, and services.
- Support expense tracking and cost-control initiatives.
- Ensure vendor records remain accurate and organized. Administrative & Operations Support
- Maintain organized documentation across bookkeeping, inventory, and vendor systems.
- Create and update spreadsheets, trackers, and operational reports.
- Ensure operational records remain accurate and up to date.
- Support leadership with administrative and operational tasks.
- Help improve internal processes and documentation. RequirementsMust-Have QualificationsExperience
- 2+ years of experience in:
- Bookkeeping
- Accounting support
- Financial administration
- Administrative operations Core Skills
- Hands-on experience with:
- Inventory management
- Vendor coordination
- Financial recordkeeping
- Proficiency with:
- QuickBooks
- Square
- Similar accounting or payment platforms
- Advanced Microsoft Excel or Google Sheets skills.
- Strong written and verbal English communication.
- Excellent organizational and time-management abilities.
- Ability to work independently in a remote environment. Nice to Have
- Experience supporting:
- Small businesses
- Creative agencies
- Service-based companies
- Familiarity with:
- U.
S. bookkeeping practices
- Small business tax documentation
- Payroll processing




- Vendor contract management
- Experience with inventory management software.
- Experience creating SOPs and operational documentation. Education
- Bachelor’s degree in:
- Accounting
- Finance
- Business Administration
- Related field preferred
- Bookkeeping or accounting certifications are a plus. Tools & Software
- QuickBooks
- Square
- Microsoft Excel
- Google Sheets
- Google Workspace
- Inventory management systems
- Accounting and reporting tools What Makes You a Strong Fit
- Highly organized with exceptional attention to detail.
- Strong numerical accuracy and financial discipline.
- Proactive and dependable with strong ownership.
- Comfortable managing multiple responsibilities simultaneously.
- Strong communicator with vendors and internal stakeholders.
- Passionate about improving systems and operational efficiency. What a Typical Day Looks Like
- Review and reconcile financial transactions.
- Process invoices and bookkeeping activities.
- Support payroll and maintain financial documentation.
- Monitor inventory and coordinate restocking.
- Communicate with vendors regarding orders and payments.
- Update reports, spreadsheets, and operational trackers.
- Organize documentation and support leadership with daily operations. In short: You ensure financial records, inventory systems, vendor relationships, and operational processes remain accurate, organized, and running efficiently every day. Key Metrics for Success (KPIs)
- Accurate and timely bookkeeping and payroll support.
- Inventory accuracy and product availability.
- Vendor payment accuracy and relationship management.
- Compliance with financial documentation and reporting.
- Organized and reliable operational records. -

📌 Administrative & Bookkeeping Assistant (México)
🏢 Pavago
📍 México