We are seeking a highly organized and proactive Executive Assistant to support leadership across multiple ongoing projects.
Key Responsibilities
Calendar & Priority Management
- Manage and optimize executive calendar based on evolving priorities
- Align meetings and time blocks with business objectives
- Adjust scheduling in real time as priorities shift
Communication & Task Flow
- Manage incoming communications and convert them into actionable items
- Draft responses and follow-ups on behalf of the executive
- Ensure no critical tasks or messages are missed
Multi-Project Coordination
- Track progress across multiple projects simultaneously
- Maintain visibility of deadlines, dependencies, and blockers
- Coordinate with internal teams, vendors, and stakeholders
- Ensure alignment between projects and executive priorities
Task Structuring & Reprioritization
- Break down high-level instructions into clear, actionable tasks
- Reorganize and reprioritize tasks as needed
- Identify inefficiencies and suggest workflow improvements
- Adapt quickly to changing priorities
Administrative & Operational Support
- Prepare reports, summaries, and documentation
- Maintain organized systems for files, notes, and tracking
- Support the creation of structured processes and workflows
Confidentiality
- Handle sensitive information with discretion
- Maintain strict confidentiality at all times
Requirements:
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to manage multiple projects simultaneously
- High attention to detail and follow-through
- Strong problem-solving skills
- Comfortable working in fast-paced, changing environments
- Proficiency with:
- Google Workspace
- Excel
- Notion / Asana / Trello
- Slack
Preferred Qualifications
- Experience as an Executive Assistant, Project Coordinator, or similar role
- Experience supporting entrepreneurs or multi-project environments
- Familiarity with project management tools and workflows
- Bilingual (English/Spanish) preferred
Work Style Expectations
- Proactive and self-directed
- Able to work with mínimal supervision
- Anticipates needs and solves problems independently
- Highly adaptable to shifting priorities
- Reliable, responsive, and detail-oriented
Compensation & Benefits
- Competitive salary based on experience
- Dynamic and fast-paced work environment
Sueldo: $1.00 - $2.00 al mes
Pregunta(s) de postulación:
- Disponibilidad para trabajar modalidad contractor?
Idioma:
- Inglés (Obligatorio)
Lugar de trabajo: remoto híbrido en Tijuana, B.C. (Município de Tijuana)