Accounts Payable / Accounts Receivable Specialists

About the role

We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services.

What you will do

Accounts payable

- Receive, code and enter vendor bills; match them to purchase orders and receipts.
- Prepare weekly payment runs (ACH and checks) for approval.
- Reconcile vendor statements and resolve discrepancies by email or phone.
- Collect W-9s and keep vendor records current for 1099 reporting.

Accounts receivable

- Create and send customer invoices, including progress billing where needed.
- Apply customer payments and keep the aging report clean.
- Follow up on overdue invoices by email and phone in English.
- Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

What you bring

Must have

- 2+ years in accounts payable and/or receivable.
- Hands-on QuickBooks Online or Desktop experience.
- Intermediate English (B1+) for vendor and customer emails and calls.
- Solid Excel: lookups, pivot tables, reconciliations.




- Accuracy with numbers and a habit of documenting what you did.

Nice to have

- Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).
- Bill.com, Ramp, Sage, NetSuite or similar tools.
- Construction billing experience: progress billing, retainage, lien waivers.

Requirements

Mandatory Requirements:

- Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR).
- Hands-on experience with QuickBooks Online or Desktop.
- Intermediate English (B1+) for professional emails and phone calls.
- Strong Excel skills: lookups, pivot tables, and reconciliations.
- Knowledge of invoice processing, vendor payments, billing, payment application, and collections.
- Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S.

Central

Time.

- Ability to work as an independent contractor and issue CFDI invoices (RFC).
- Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099).
- Experience with Bill.com, Ramp, Sage, or NetSuite.
- Construction industry or progress billing experience.
- Degree or studies in Accounting or Finance.

📌 11_Accounts Payable / Accounts Receivable Specialists (México)
🏢 Cobalto Talent
📍 México