Executive Assistant

Provide administrative, logistical, and coordination support to the team, ensuring efficient management of schedules, communications, and relationships with senior officials, international delegations, and high-profile individuals, upholding the highest standards of excellence, discretion, and protocol.

Key Responsibilities

- Manage calendars, meetings, and commitments, prioritizing by urgency and institutional relevance.
- Receive and attend to senior officials, national and international authorities, representatives of multilateral organizations, and high-profile individuals, applying protocol standards.
- Draft, translate, and follow up on correspondence, memos, notes, and reports in Spanish and English.
- Coordinate logistics for meetings, official visits, video conferences, and events (venues, transportation, accreditations, materials).
- Serve as liaison with other units, institutions, and external counterparts.
- Maintain control and filing of confidential documentation, ensuring its safekeeping.
- Prepare executive briefing folders, background notes, and meeting minutes.
- Track agreements and follow-up items arising from meetings.

Requirements

- Education: Bachelor's degree (or final-year student) in Business Administration, International Relations, Communications,



Bilingual Executive Assistance, or a related field.
- Experience: Minimum 2 years as an executive or office assistant, with proven experience supporting senior officials, government authorities, the diplomatic corps, top executives, or public figures.
- Language: English C1 level (mandatory), spoken and written. Will be assessed through a technical test and an interview conducted in English.
- Tools: Proficiency in Microsoft Office / Google Workspace, calendar management, and video conferencing platforms (Meet, Teams, Zoom).

Core Competencies

- Outstanding service attitude, proactivity, and willingness.
- Executive presence and knowledge of protocol and etiquette.
- Assertive communication and flawless writing in both languages.
- Organization, planning, and ability to manage multiple priorities.
- Ability to work under pressure and schedule flexibility according to the office's needs.
- Emotional intelligence and sound judgment in handling unforeseen situations.

Preferred

- Experience in public institutions, international organizations, or multilateral-funded projects.
- Knowledge of a third language.

Location: On-site in El Salvador (non-negotiable, no remote or hybrid option)

📌 Asistente ejecutivo (Ciudad de México)
🏢 Talento Estratégico GES
📍 Ciudad de México