Bilingual Executive Assistant & Office Administrator (Temporary – 3 Months)

Location:
Mexico City, Mexico Work Model: 100% On-site (Monday to Friday, 8:00 AM–5:00 PM). Languages: Spanish and advanced/fluent English required

About the Role
Bkaya is looking for a proactive, highly organized bilingual professional to provide temporary support to C-level executives and coordinate office operations for a 3-month period. This role combines executive assistance, business travel coordination, office and facilities management, vendor administration, invoicing, payments, and general administrative support.

Key Responsibilities
• Executive Assistance: Provide administrative support to C-level executives, manage requests, coordinate schedules, and handle confidential information with discretion.
• Travel & Expenses: Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and expense reports.
• Office Administration & Facilities: Oversee daily office operations, manage supplies and equipment, coordinate maintenance, and ensure a functional, organized workplace.
• Vendor Management: Coordinate external service providers, follow up on service delivery, and address operational requests.
• Invoicing & Payments: Receive and review vendor invoices, organize supporting documentation,



coordinate approvals and payment requests with Finance, and follow up on outstanding payments and deadlines.
• Meetings & Events: Coordinate logistics for leadership meetings, company events, and other office activities.
• General Administrative Support: Assist leadership and other departments with day-to-day administrative needs, track requests, maintain accurate records, and ensure timely completion of tasks.
• Process Improvement: Identify opportunities to improve administrative processes and operational efficiency. Requirements
• Previous experience as an Executive Assistant, Administrative Coordinator, Office Administrator, or in a similar role.
• Experience supporting senior executives, preferably at C-level.
• Advanced or fluent English, both written and spoken.
• Strong organizational, communication, multitasking, and time-management skills.
• Experience coordinating business travel, office operations, vendors, invoices, and payments.
• Proficiency in Google Workspace or Microsoft Office.
• Proactive, service-oriented mindset, attention to detail, accountability, and discretion when handling confidential information.
• Availability to work 100% on-site in Mexico City for the full 3-month temporary assignment.

📌 Bilingual Executive Assistant (Ciudad de México)
🏢 Bkaya
📍 Ciudad de México