Senior Program Assistant, Administrative, Portfolio & Event Support, Mexico Office

Job #: req38964 Organization: IFC Sector: Administration/Office Support Grade: GD Term Duration: Open-Ended Staff (OPEN-OP) Recruitment Type: Local Recruitment Location: Mexico City,Mexico Required Language(s): English, Spanish Preferred Language(s): Closing Date: 11/3/2026 (MM/DD/YYYY) at 11:59pm UTC Description

At the International Finance Corporation (IFC), a member of the World Bank Group (WBG), you’ll join a diverse, integral community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives.

In fiscal year 2026, IFC committed a record $105.6 billion to private companies and financial institutions in developing countries. For more information, visit www.ifc.org.

IFC is now seeking to recruit a qualified Senior Program Assistant to join the IFC Mexico Country Team. The position is based in Mexico City. The incumbent will provide operational and administrative support to the FIG team across Mexico, Central America, and the Caribbean, including portfolio assistance and the coordination of strategic regional events for FIG LAC, as well as support to other teams based in the Mexico office (e.g., E&S; legal and other teams).

Duties and Accountabilities

The Senior Program Assistant's primary responsibility is to provide high-quality administrative and operational support to the FIG team, covering Mexico, Central America, and the Caribbean, and to other select teams based in the Mexico office. Duties and responsibilities include, but are not limited to, the following:

General Administrative and Office Support

- Provide a wide range of office support to the FIG team and management, coordinating across Mexico, Central America, and the Caribbean, and contributing to the achievement of the unit's work program.
- Provide administrative and operational support to other select teams based in the Mexico office beyond FIG as needed.
- Manage the team's travel, calendars, and day-to-day requests, troubleshooting when required.
- Organize travel arrangements and logistics, working closely with Amex and, as necessary, liaising with country offices and external parties.
- Support all administrative requests, such as office supply orders, staff directory changes, email distribution lists, visitor passes, and Webex/Teams meetings.
- Provide guidance and respond to general queries from staff, managers, and consultants on IFC/WBG procedures,



and facilitate links between colleagues in country offices, HQ, and other Bank counterparts.
- Adept handling of critical files and confidential material with discretion, following the WBG Access to Information policy.
- Support office-wide initiatives that promote diversity, equity, inclusion, communication, collaboration, and staff engagement.
- Provide backup support to other ACS staff during absences and peak periods.

Portfolio Assistance

- Support the FIG LAC team in tracking and monitoring the active investment portfolio, including maintaining up-to-date records of key project milestones, disbursements, and client interactions.
- Assist with the preparation, formatting, and coordination of portfolio review materials, including supervision reports, portfolio summaries, and management presentations.
- Maintain and update iPortal, SharePoint, and OneDrive repositories for tracking, e-filing, and archiving purposes, applying appropriate record retention policies.
- Coordinate with investment officers, analysts, and clients to gather required documentation and follow up on outstanding portfolio-related requests.
- Support compliance and reporting processes by tracking deadlines and ensuring timely submission of required documentation.

Strategic Regional Events Coordination

- Lead the logistical planning and execution of FIG LAC regional strategic events, including senior management meetings, client forums, industry roundtables, and regional team off-sites.
- Coordinate with internal teams, external vendors, and country offices across the LAC region to ensure seamless event delivery.
- Manage event-related communications, invitations, agendas, and follow-up documentation.
- Oversee budgeting and expense reconciliation for events, liaising with relevant finance and administrative teams.
- Maintain a regional events calendar and proactively plan ahead to meet key deadlines and logistical requirements.

Selection Criteria

Note: Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

- High school diploma with 7 years of experience, or equivalent combination of education (Bachelor's degree) and experience.
- Previous work experience in a broad range of secretarial, administrative, logistics, and/or finance duties, preferably within an international organization or financial sector environment.
- Experience supporting investment or financial portfolio teams is a strong advantage.




- Demonstrated experience in planning and executing large-scale events or regional meetings.
- Outstanding administrative and organizational skills; self-motivated and reliable.
- Excellent English and Spanish skills, verbal and written, including ability to draft correspondence and proofread/edit materials, and the ability to interact with stakeholders at all levels.
- Strong computer skills and proficiency in relevant software applications and IFC systems (Word, Excel, PowerPoint, iDesk, iPortal, Webex, Admin Portal, SAP, etc.).
- Familiarity with IFC policies and procedures.
- Effective time management and the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to produce high-quality work under pressure and within tight deadlines.
- Self-starter who pays close attention to detail, is well-organized, and works with minimal supervision.
- Demonstrated orientation towards teamwork and adaptability in working across teams to deliver expected work products.
- Excellent interpersonal skills, with a high degree of tact and judgment, to deal effectively with staff at all levels across the World Bank Group as well as high-level external contacts.

Note: This internal requisition is open to WBG and IMF staff only (including short-term and extended term consultants/ temporaries). External candidates are requested not to apply. In case an external candidate applies, their application will not be considered.

As the World Bank Group continues to evolve, we value candidates who:

- Demonstrate the ability to collaborate effectively across teams, disciplines, cultures, and institutional boundaries.
- Responsibly leverage digital and AI-enabled tools to enhance productivity, learning, and decision-making.
- Bring experience working in fragile, conflict-affected, and violent (FCV) contexts and are encouraged to highlight relevant experience in their application materials, where applicable.

WBG Culture Attributes:

- Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
- Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
- Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC including our values and inspiring stories.

📌 Senior Program Assistant, Administrative, Portfolio & Event Support, Mexico Office (Ciudad de México)
🏢 World Bank Group
📍 Ciudad de México