Bilingual Executive Assistant & Office Administrator (Temporary – 3 Months)

Location: Mexico City, Mexico

Work Model: 100% On-site (Monday to Friday, 8:00 AM–5:00 PM).

Languages: Spanish and advanced/fluent English required

About the Role

Bkaya is looking for a proactive, highly organized bilingual professional to provide temporary support to C-level executives and coordinate office operations for a 3-month period. This role combines executive assistance, business travel coordination, office and facilities management, vendor administration, invoicing, payments, and general administrative support.

Key Responsibilities

- Executive Assistance: Provide administrative support to C-level executives, manage requests, coordinate schedules, and handle confidential information with discretion.
- Travel & Expenses: Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and expense reports.
- Office Administration & Facilities: Oversee daily office operations, manage supplies and equipment, coordinate maintenance, and ensure a functional, organized workplace.
- Vendor Management: Coordinate external service providers, follow up on service delivery, and address operational requests.
- Invoicing & Payments: Receive and review vendor invoices, organize supporting documentation,



coordinate approvals and payment requests with Finance, and follow up on outstanding payments and deadlines.
- Meetings & Events: Coordinate logistics for leadership meetings, company events, and other office activities.
- General Administrative Support: Assist leadership and other departments with day-to-day administrative needs, track requests, maintain accurate records, and ensure timely completion of tasks.
- Process Improvement: Identify opportunities to improve administrative processes and operational efficiency.

Requirements

- Previous experience as an Executive Assistant, Administrative Coordinator, Office Administrator, or in a similar role.
- Experience supporting senior executives, preferably at C-level.
- Advanced or fluent English, both written and spoken.
- Strong organizational, communication, multitasking, and time-management skills.
- Experience coordinating business travel, office operations, vendors, invoices, and payments.
- Proficiency in Google Workspace or Microsoft Office.
- Proactive, service-oriented mindset, attention to detail, accountability, and discretion when handling confidential information.
- Availability to work 100% on-site in Mexico City for the full 3-month temporary assignment.

📌 Bilingual Executive Assistant & Office Facilities Administrator (Ciudad de México)
🏢 Bkaya
📍 Ciudad de México