HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next independent contracting opportunity. Job Title: Remote Executive Assistant (100% Work From Home)

Location:
Remote from Latin America Position Type: Full-time

Salary:
$2,200 – $2,800 USD/month (commensurate with experience and location) + potential performance-based bonus Schedule: Monday – Friday, aligned with US Pacific Time business hours, with occasional scheduled support around course modules Job Overview Our Client encompasses a doctor-owned network of clinical dental practices and professional continuing education programs based in California. Operating across comprehensive restorative and implant dentistry, as well as hands-on dental implant training programs, our client supports programs like the San Jose AAID MaxiCourse, which combines didactic lectures, surgical simulation, treatment planning, and live-patient clinical care. Led by a recognized implant surgeon, educator, and trustee of national dental associations, our client operates with high standards of clinical excellence, educational administration, and professional brand management. The Role Our Client is seeking a high-level Executive Assistant and Continuing Education Operations Coordinator to support executive leadership and manage education program operations. Acting as a central liaison between clinicians, faculty speakers, course sponsors, participants, and local event coordinators, this professional will manage executive scheduling, streamline inbox communications,



oversee participant enrollment inside the CRM, manage continuing education (CE) compliance records, and coordinate digital marketing assets.

Key Responsibilities
Executive Support & Administrative Management
- Manages executive calendar, meeting requests, travel itineraries, speaking engagements, and professional commitments across clinical and educational divisions.
- Monitors and organizes email inboxes, triaging time-sensitive correspondence, drafting responses, and delivering a concise weekly briefing covering upcoming deadlines and priorities.
- Organizes meeting materials, presentations, contact directories, and action items, anticipating scheduling conflicts before they affect commitments.
- Handles confidential business, clinical, participant, and personal information with high discretion. Continuing Education (CE) Operations & Event Coordination
- Maintains the master operational calendar for all educational programs, MaxiCourse modules, and speaking engagements.
- Coordinates faculty members, guest speakers, sponsors, vendors, and course attendees, preparing timelines, faculty packets, and detailed run-of-show documents.
- Collects participant documentation (dental licenses, malpractice insurance, headshots, registration forms) and prepares complete handoffs for the local on-site event coordinator prior to each module.
- Tracks attendance, completed CE hours, course evaluations,



disclosure forms, and certificates, ensuring audit-ready compliance files per AGD PACE standards. CRM Management, Enrollment & Professional Brand Support
- Responds to course inquiries, explaining program schedules, prerequisites, and enrollment procedures while recording all status updates in the CRM.
- Maintains participant and contact databases, tracking registration milestones, payment records, and follow-up pipelines without hard-sales tactics.
- Coordinates marketing announcements, newsletters, email campaigns, and social media content, aligning schedules with course calendars.
- Maintains executive biographies, CVs, credentials, speaking history, and media assets across public-facing channels. Workflow Automation & Systems Improvement
- Converts recurring operational duties into documented standard operating procedures (SOPs), templates, checklists, and tracking dashboards.
- Utilizes approved AI tools and automation platforms (e.g., Zapier/Make) to optimize non-confidential drafting, summaries, and administrative workflows. Qualifications, Skills, and Key Competencies Required Qualifications
- Executive & Operations Support

Experience:
3+ years of professional experience as an Executive Assistant, Operations Coordinator, Program Manager, or Event Administrator supporting founders, executives, or clinical leaders.
- Exceptional English Communication: Advanced written and spoken English skills capable of drafting formal correspondence for healthcare executives, doctors, and corporate sponsors.
- CRM & Project Management Platforms: Proficiency with CRM platforms (HubSpot, Salesforce, GoHighLevel, or Zoho) and project management systems (Asana, ClickUp, Monday.com, T

📌 Remote Executive Assistant (México)
🏢 HireLATAM
📍 México